Executive Assistant/Operations Manager/Bookkeeper

Overview

Looking for full-time work (8 hours/day)

at $8.00/hour ($1,408.00/month)

Bachelors degree

Last Active

February 15th, 2025 (4 days ago)

Member Since

February 17th, 2022

Profile Description

A dedicated and highly trained Executive Assistant with knowledge and skills in Financial Management, ProductDevelopment, Vendor Management, Project Management, Process Improvement, and Optimization.

RÊVASSER LLC
Chief of Staff  August 2023 - December 2024

Operations & Process Improvement:
Developed and implemented Standard Operating Procedures (SOPs) for all departments, ensuring operational consistency and efficiency.
Monitored SOP adherence and implemented continuous improvement initiatives to optimize processes and enhance performance.
Identified and implemented process and system improvements across all departments to streamline workflows and increase productivity.

Human Resources:
Managed the full recruitment lifecycle, from sourcing and interviewing candidates to onboarding new employees.

Marketing & Sales:
Managed sampling and production of designs, ensuring quality control and timely delivery.
Negotiated contracts and agreements with potential leads and suppliers, securing favorable terms.
Contributed to the development of marketing plans for brand launches.
Designed graphics for brand logos and social media content, enhancing brand visibility and engagement.
Managed the brand's Shopify account, overseeing product listings, inventory, and order fulfillment.

E-commerce & Finance:
Managed the founder's eBay account, optimizing listings and handling customer inquiries.
Managed the company's QuickBooks account, ensuring accurate financial record-keeping.

Executive Support:
Managed the founder's complex calendar, email correspondence, and travel arrangements, ensuring efficient time management.

TURKEY LEG HUT
Bookkeeper/AP Specialist  January 2024 - July 2024

Records and tracks business expenses, ensuring accurate financial documentation.
Manages accounts payable, ensuring timely processing and payment of all incoming invoices.
Negotiates payment terms and arrangements with vendors to optimize cash flow and maintain positive vendor relationships.
Assists with the monthly reconciliation of bank and credit card statements, identifying and resolving discrepancies.
Supports the preparation and generation of monthly, quarterly, and annual financial reports, providing accurate and timely financial data.
Performs other assigned accounting and administrative duties as required.

ETS MOBILE MARKETING
Executive Assistant October 2023 - March 2024

Provides comprehensive administrative support to the CEO, ensuring efficient and effective management of daily operations.
Manages the CEO's complex calendar, email correspondence, and travel arrangements, prioritizing appointments and optimizing time management.
Oversees the processing of all incoming artwork and orders, ensuring timely fulfillment and client satisfaction.
Manages the full recruitment life cycle, from sourcing and interviewing candidates to onboarding new employees.
Generates leads and schedules appointments through targeted cold email campaigns, supporting business development efforts.

EIGHT CUBE SALES CENTER, INC.
Sales Supervisor November 2022 - July 2023

Implements and maintains the Supply Chain Strategy, ensuring efficient and cost-effective operations.
Serves as a central point of coordination ("control tower") collaborating with the Dispatching, Operations, and Warehouse teams to optimize logistics.
Leads strategic business planning initiatives, contributing to the development of long-term organizational goals.
Supervises and oversees the Sales and Dispatching teams, managing performance and ensuring achievement of targets.
Conducts market research and analysis to identify current and emerging market trends, informing business strategy.
Develops and maintains the Customer Database, ensuring data accuracy and accessibility for sales and marketing efforts.
Prepares and distributes monthly sales reports and dashboards, providing key performance indicators and insights to management.
Resolves customer complaints, concerns, and issues, ensuring customer satisfaction and maintaining positive relationships.

EIGHT CUBE SALES CENTER, INC.
Assistant to the Logistics Manager July 2021 - October 2022

Develops and implements Standard Operating Procedures (SOPs) for all departments, ensuring operational consistency and efficiency.
Monitors adherence to SOPs and implements continuous improvement initiatives to optimize processes and enhance performance.
Identifies and implements process and system improvements across all departments to streamline workflows and increase productivity.
Conducts regular audits of supplier Purchase Orders (POs) to ensure compliance with company policies and identify potential cost savings.

EDUK.AI SOFTWARE INC.
Executive Assistant July 2021 - September 2022

Facilitates seamless workflow and communication across all departments, optimizing operational efficiency.
Develops and manages the monthly Line Item Budget, ensuring accurate financial tracking and reporting.
Collaborates with internal and external stakeholders to achieve project objectives and maintain strong working relationships.
Conducts comprehensive literature reviews, updates datasets, and prepares all materials necessary for grant submissions to funding agencies.
Manages the founder's email correspondence and complex calendar, prioritizing appointments and ensuring efficient time management.
Coordinates all aspects of the founder's domestic and international travel arrangements, including flights, accommodations, and itineraries.

SEAOIL PHILIPPINES, INC.
Human Resources Intern June 2020  - September 2021

Collaborates with department managers to develop and maintain comprehensive hiring kits for all positions, including updated job descriptions, KPIs, technical competency requirements, and other relevant hiring materials.
Analyzes data from hiring kits to conduct Workload Capacity and Productivity Metric (WCPM) studies for assigned roles, providing insights into resource allocation and efficiency.
Develops and maintains the Workload Capacity and Productivity Metric (WCPM) template, ensuring its accuracy and usability.

AUREAS MEDIA
Assistant Business Manager May 2017  - May 2020

Collaborated with clients and internal teams to ensure seamless campaign execution and adherence to project timelines.
Developed and presented comprehensive campaign performance reports, providing data-driven insights and recommendations.
Supported the launch of marketing campaigns across various channels, contributing to successful execution.
Performed quality control checks within Ads Manager, Voluum, and Cloudflare to identify and resolve discrepancies.
Monitored assistant performance, identifying and documenting errors to ensure accuracy and consistencyUpdated Standard Operating Procedures (SOPs) to mitigate recurring errors and improve team efficiency.