Team Lead/ Senior Bookkeeper/ Assistant Accountant

Overview

Looking for part-time work (2 hours/day)

at $12.00/hour ($528.00/month)

Bachelors degree

Last Active

February 12th, 2025 (2 days ago)

Member Since

May 26th, 2020

Profile Description

I am currently working as an Assistant Accountant/Bookkeeper in one of the big franchising companies based in Sydney Australia with the below list of current responsibilities. 

• Bank and Other reconciliations
- Ensure that the general ledger is up to date and all balance sheet accounts are reconciled monthly.
- Allocation of income and expense transactions daily including Online shop portal order payments.
- Allocate bulk Debit Success payments to over 500 invoices every month and send out all fully paid invoices.
- Manage Accounts Receivable, including – receipting franchisee collection.
- Ensure LAM accounts are reconciled monthly.
- Investigating unknown transactions and unlabeled payment received using previous transactions in the system and coding them accordingly.
 - Post credit card expenses and credit card journals.

• Accounts Receivable
- Add relevant invoice GL codes for Income line items for sales invoices. 
- Approving all monthly draft invoices. 
- Liaise with Legal Team about upcoming new territories, territory transfers, sales, swaps and renewals, and raise invoices accordingly.
- Quarterly rebate report collection & invoicing (including sending of reminder emails and invoices).
- Managing debtors to make sure all bills are collected on time, resolved or escalated when necessary.
- Rebate billing and reporting- Control debtor’s ledger, create aged receivables report and send out payment reminders for overdue invoices.

• Accounts Payable
- Entering billable invoices to the various entities in the system (Lightyear and Xero) and issuing intercompany recharge invoices when necessary.
- Preparing payment lists every fortnight, creating ABA files once approved and processing supplier payments accordingly.
- Creating an aged payables report every fortnight and making sure all supplier invoices are paid on time which includes chasing approvers for approval if it is still outstanding.
- Processing of out-of-pocket expenses and processing employee reimbursements when necessary. 
- Reach out to suppliers regarding invoice discrepancies and cater to supplier queries on payments and other concerns. 
- Processing of Local Area Marketing fees on time every month. 

• End of Month
- Approving of employee expense claims (via Concur), both on corporate credit cards and out of pocket expenses and making sure receipts are provided for future audit purposes.
- Coding corporate credit card expenses to the right GL account and entities and posting it to the system.
- Posting necessary manual journals every month. 
- Monitoring loan accounts between entities and making sure they are balanced.
- Doing an AP versus AR reconciliation to make sure all expenses that should be recharged are properly processed and that they are equal per entity. 
- Cleaning up manual clearing accounts and suspense accounts across all (14) entities; raising manual journals when necessary.

• Balance Sheet
- Partner’s Funds reconciliation and posting it to the system.
- Director fees tracking.
- Review newly added assets each month
- Review Profit and loss statements of all clubs in the system and provide corrections when necessary.
- Manage Inventory/stocks when required.

• Payroll
- Monitor payroll emails.
- Process payroll tax payments and PAYG monthly withholding payments.
- Post payroll journals.
- Process Intercompany payroll charges.
- Creating termination forms for resigning employees and computing the hours worked to be paid. 
- Monitoring Coverforce Insurance and Icare (Workers Compensation Insurance) payments.

•   Other
- Update online shop account settings for new clubs/club transfers.
- Process POS payments for fobs/cards purchase on request.
- General filing and administration tasks.
- Add invoices to fixed asset register.
- Manage inventory/stocks when required.
- Set up new customer cards for Franchisees on Excel from CRM updates from the Legal Team.

Before I got hired in my current job, I used to work for Antipodeans Abroad Pty. Ltd., a Travel & Tourism company that is based in Australia as the Revenue Success Manager. Below is the list of my past responsibilities:

•     Invoicing on Xero
- New sign ups, Flight Deviations, Project Contributions, School invoices, Booking Forms.
- Entering of traveler and Supervising teachers booking forms into Salesforce, checking automated bookings (e.g. Tours, Expeditions, Universities, Schoolies, Free of Charge Teachers).

•       Debtor Management
- Allocate Payments received in Xero and Salesforce. 
- Chase outstanding debtors via email and phone calls. 
- Taking all inbound calls for Finance team, processing credit card payments and responding to queries. 
- Computing alternative payment plans and checking if it has been followed.
- Monitoring when fundraising invoices need to be raised and contact Operations team for information.
- Computing and processing refunds.
- Changing card and banking details of travelers upon request.


•      Month End Reports 
- Xero to Salesforce Reconciliation.
- Unidentified Deposits Report. 
- Refreshing travel group instalment dates in Salesforce on the 2nd working day of each month.