Virtual Tradeshow Coordinator for Jessica - Looking for a Unicorn!

Here’s a quick video introducing the job and the client! https://www.loom.com/share/839f0d6ac84c40caa94a9d4a399dfc62?sid=db5b6bc9-aa2e-49b7-85fd-7db9c273d9b4

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:
*I provide a FUN working environment.
*We are constantly learning new things.
*We are a team who wants to be the best at what we do, which means you have the BEST teammates.
*I ALWAYS pay on time.
*I treat all of my team members with respect and love.

Client Overview:
*Jessica specializes in organizing trade shows and exhibits. She is super direct, but she has a heart of gold, and cares so much. She is looking for a unicorn who can help her with administrative tasks so she can stay in her zone of genius! You don’t have to be an experienced coordinator, Jessica is willing to train you and the best part is, there is room for growth in this role if you do well and you want it!

Client Requirements:
*Must be able to work any 8am-4pm Mountain Time (US)
*Must be able to work 40 hours weekly
*Must have experience with executive/administrative assistance or any similar role
*Must be an AMAZING communicator, and must have EXCELLENT verbal and written communication skills
*Must have experience working with CRMs
*Must have strong organizational skills
*Must have EXCELLENT attention to detail
*Detail-oriented with a commitment to quality control
*Must be a critical thinker and a self-starter

Software tools used by the client:
*Google Suite
*CRM
*Monday.com
*QuickBooks

Responsibilities/Tasks:
*Manage and organize your own email inbox as Jessica will copy you on all emails
*Draft, respond to, and organize emails to ensure timely communication with vendors and clients
*Flag important messages for Jessica and provide updates or action items
*Communicate with various vendors regarding orders, shipments, and invoicing
*Follow up with vendors on projects until Jessica has a project manager
*Create and file invoices in Google Drive (you will be trained on this)
*Generate estimates in QuickBooks and send to clients (you will be trained on this)
*Track, organize, and process incoming invoices for payment (you will be trained on this)
*Maintain up-to-date records of paid and outstanding invoices (you will be trained on this)
*File paperwork and maintain organized digital folders
*Other administrative tasks Jessica needs help with

For later:
*Help Jessica manage her inbox

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If you know in your heart this job is for you, please apply on our super quick application system by clicking here: https://app.loxo.co/job/MjUwMTMtbDU5dTY0dW92MWk4cTc1NQ==

You only have to apply for one job through our portal, and then you can email us if you want to be considered for additional positions.

We have many positions available, so even if this one isn't a perfect fit, if you are a hard worker who loves learning and pays attention to the details, we will probably have something else available for you!

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Our super cool hiring process:

*We have real people communicating with you and looking at your application!
*We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
*At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.

IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment team’s job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.