Virtual Executive Assistant to CEO – Perfectionists Only

EXECUTIVE VIRTUAL ASSISTANT WANTED
Smart. Organised. Trustworthy. Detail-obsessed.

I’m looking for someone exceptional to be my Executive Virtual Assistant. Bluntly: I’m after a perfectionist—someone who’s organised, sharp, and thrives on details. This is not a role for beginners. If you get a thrill out of structure, proactivity, and being the right hand to a busy founder, read on.

ROLE OVERVIEW
- This is not an entry-level role. You MUST have at least 2+ years of experience as a Virtual Executive Assistant, preferably supporting a founder or senior executive. Agency experience is a bonus.
- This role is fast-paced, detail-heavy, and high-pressure. Expect 100+ emails a day, many of which include same-day tasks. You’ll handle both business and personal tasks, from scheduling to team coordination and travel planning.
- I’m demanding—but fair—and want someone who’s great at research, negotiation, logistics, and thrives with structure. If you're after a relaxed 9–5, this isn’t it.
- We’re looking for someone who’s ready to help take our business to the next level.
- Excellent attention to detail and project coordination is a must.
- You’ll manage email, support projects, and help streamline how we work.
- You should be proactive—able to foresee issues and offer smart solutions.
- You must work quickly, with calm under pressure.
- We’re a tight-knit, supportive team. You’ll be set up to succeed.
- Tech stack includes Google Workspace, Trello, email tools—you must be comfortable with tech.
- This is a part-time role to start, with potential to grow into full-time.
- Includes scheduling appointments and managing our CRM.

ABOUT US
- We're a communications agency based in Australia.
- 100% remote role—you can work from anywhere.
- We’re looking for someone who is self-motivated, driven, and wants to grow.

MUST-HAVES
- Exceptional written communication.
- Experience supporting directors or CEOs.
- Fast responder to emails and chats.
- Strong attention to detail and follow-through.
- Proficiency with Google Workspace and Trello.
- Reliable internet connection.
- Able to work independently and solve problems with little guidance.

KNOWLEDGE & SKILLS
- Ability to manage multiple requests and prioritise effectively.
- Advanced Google Workspace skills.
- Familiarity with Instantly, HubSpot, Notion, Calendly, LinkedIn, ChatGPT.
- Experience in an agency environment preferred.
- Fast learner—able to quickly adopt new tools.
- Able to create and streamline systems and processes.

EDUCATION & EXPERIENCE
- 2+ years as an Executive Assistant to a C-level exec or business owner.
- Comfortable managing 200+ emails/day.
- Strong ability to report on and manage multiple projects.
- Extremely organised, efficient, and proactive.
- High personal integrity and confidentiality.
- Skilled in calendar and schedule management across time zones.
- Excellent communication across email, chat, and phone.
- Self-starter who thrives in remote work with minimal oversight.

TO APPLY

1/2

Email: Upgrade to see actual info
Subject line: Super Assistant - FULL_NAME - IQ:## - DISC D:## I:## S:## C:##

In the body of your email, include:
- NAME: FULL_NAME
- PROFILE: Your_Onlinejobs.ph_URL
- IQ SCORE: ## (from OnlineJobs.ph profile)
- DISC PROFILE RESULTS:
- Dominance: XX
- Influence: XX
- Steadiness: XX
- Compliance: XX

Answer all questions in full:
1. Tell me about yourself—your background and support experience. Be specific.
2. I’m in New York and have 50–75 pages that need scanning. What would you do?
3. I’m in San Francisco and need to print a 100-page document but my printer broke. What would you do?
4. I travel a lot. How would you manage my calendar, time zones, and appointments?
5. Christmas is coming. How would you help me organise gifts and celebrations without disrupting my schedule?
6. I just sent you 5 urgent emails, a text to reschedule lunch, I’m calling you because I’m late, and a teaUpgrade to see actual infomber is messaging you saying I need something done now. How do you handle this?
7. You’re unsure about sharing something with the team. What do you do?
8. Give one specific example of a task you solved with minimal guidance.
9. What are your long-term career goals and what do you hope to gain in this role?
10. How would your last boss describe your personality, strengths, and weaknesses?
11. Which tools have you NOT used: Instantly, Hubspot, Notion, Calendly, LinkedIn, ChatGPT?

2/2
Message via Google Chat to Upgrade to see actual info with:
"Hi I am FULL_NAME — here is my email application. My email is EMAILADDRESS. I can start INSERT_DATE. My IQ is ## and my DISC is D:## I:## S:## C:##"

Only applicants who complete both steps will be considered.

Looking forward to connecting.