Virtual Assistant for Executive Recruitment Team (Administrative & Candidate Sourcing Focus)

About US:

At Govig & Associates, we are dedicated to helping organizations find top-tier executive talent to drive their success. We believe in the power of collaboration, innovation, and a productive working environment. We are looking for a Business Operations Associate who shares our values of teamwork, process efficiency, and a commitment to continuous improvement.

Job Overview:

We are seeking a highly detail-oriented and proactive Virtual Assistant to support an Executive Recruiter at Govig & Associates. This role will focus on administrative tasks, candidate engagement, interview scheduling, invoicing, and project management. The ideal candidate will possess strong organizational skills, attention to detail, and professionalism while working in a fast-paced recruitment environment.

Key Responsibilities:

Administrative Support (50%)

· Manage interview scheduling and coordination for candidates and clients.

· Handle invoice processing and follow-up on collections when necessary.

· Maintain and organize candidate data within internal systems.

· Assist with email correspondence and professional communication.

· Ensure accurate data entry and record-keeping.

· Prepare spreadsheets and reports as needed.

· Support general administrative tasks to help streamline recruitment processes.

Candidate Sourcing, Engagement & Communication (40%)

· Screen phone calls and relay information as needed.

· Call candidates and clients to schedule interviews and confirm appointments.

· Draft and send candidate outreach messages via email or LinkedIn.

· Conduct initial candidate outreach using pre-written templates.

· Register and update candidate information in the database.

· Search for candidates on LinkedIn, company websites, google and job boards using advanced techniques like Boolean search strings.

· Build and maintain long lists of potential candidates in spreadsheets and databases.

Marketing & Content Assistance (10%)

· Assist in creating marketing materials for recruiter branding.

· Draft and format LinkedIn or social media posts for professional outreach.

· Design simple email templates or newsletters for recruitment campaigns.

Skills & Qualifications:

· Exceptional attention to detail—accuracy is crucial in this role.

· Ability to take feedback well and implement changes accordingly.

· Proficiency in Microsoft Office tools (Excel, Outlook, Word).

· Organizational skills to manage multiple tasks effectively.

Preferred Qualifications:

· Previous experience in recruitment, sourcing, or executive search support.

· Basic graphic design skills for infographics or email templates.

· Prior experience with invoice processing or collections is a plus.

· Strong English proficiency, both written and verbal (phone communication required).


Work Arrangement:

· This is a remote position.

· Working hours will be needed to mirror Arizona Time Zone, 8 am to 5 pm.