Virtual Assistant - Real Estate Media Agency

To be considered for this position, you must complete all steps listed in the 'How to Apply' section. Applications missing these steps will not be reviewed.

Do you want to join a dynamic, fast-growing agency where your skills, growth, and contributions truly matter?
We’re searching for a talented, organized, and driven individual to become an essential part of our close-knit team. This is a long-term opportunity for someone eager to grow with us, take on new challenges, and play a key role in our success.

The ideal candidate is detail-oriented, highly organized, and an exceptional communicator with a positive, "can-do" attitude. If you thrive in fast-paced environments, welcome feedback as a chance to grow, and aren’t afraid to take initiative, we’d love to hear from you!

At Real Focused Media, we care deeply about our team members and are committed to fostering a supportive and respectful work environment. We’re excited to welcome someone who values collaboration, shares our passion for excellence, and is eager to be part of our journey and community

ABOUT US
We’re a dynamic, family-owned business that values teamwork, respect, and creativity. Our mission is to provide real estate agents with quality photo and video marketing solutions that boost their visibility and drive business success. We pride ourselves on our commitment to going above and beyond for our clients, offering friendly and personalized service, dependable and fast turnaround times, and flexibility to meet their unique needs. We’re dedicated to fostering a positive and collaborative workplace culture. Discover more about us on our website and follow our journey on Instagram.

ABOUT THE ROLE
We are looking for a General Admin Virtual Assistant to play a crucial role in ensuring the smooth operation of media deliveries, client relationships, and administrative tasks. This position requires excellent communication skills, strong organizational abilities, and a keen eye for detail. You will also have the opportunity to assist with basic photo and video editing, helping to ensure that our clients receive top-quality content on time.

KEY RESPONSIBILITIES:

Content and Media Delivery:
- Coordinate and deliver photo/video content to clients, ensuring timely and accurate distribution.
- Process and track client orders, maintaining detailed and error-free records.
- Review media content for accuracy and quality before delivery.

Client Communication:
- Address client inquiries, resolve issues promptly, and confirm delivery schedules.
- Communicate updates and follow-up messages with clients professionally.
- Gather feedback to improve services and offerings.

Administrative Support:
- Maintain organized records of orders, delivery schedules, and client details.
- Assist with data entry and general office organization tasks.
- Manage social media posting on top 5 platforms using provided templates.

Design and Editing:
- Create monthly social media and magazine graphics using Canva for planned events.
- Assist with basic photo and video editing tasks to meet client expectations.
- Ensure all media content aligns with company quality standards.

Client Outreach and Acquisition:
- Use social media (Facebook/Instagram) to send outbound messages and connect with potential new clients.

QUALIFICATIONS
- Willingness to Work in Pacific Standard Time (7 a.m. to 3 p.m. PST). Since most of our clients are based in this time zone, we need someone who’s ready to work when we are.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Basic knowledge of photo and video editing software (e.g., Adobe Photoshop, Premiere Pro, Lightroom, Final Cut Pro, Canva) is a plus.
- Ability to work independently and as part of a team.
- A proactive and detail-oriented approach to tasks.
- Reliable high-speed internet connection to ensure smooth communication and timely delivery of media content.
- A working laptop capable of handling photo and video editing tasks efficiently.
- Backup internet and power solutions to maintain productivity during outages or connectivity issues.
- This role is ideal for someone who thrives in a fast-paced environment and is passionate about delivering exceptional service and high-quality content to clients.

Excited to be part of a team that values creativity and outstanding client service?

HOW TO APPLY
1. Record a video of yourself answering the following questions:
- What you are looking for long term in a job opportunity and career!
- Why are you a great fit for this position at Real Focused Media?
- What made you apply for this position?
You can record this on your phone, loom, computer screen record etc.
2. Complete a Truity.com personality assessment here, DO NOT pay for the results, and provide a screenshot of the graph results.
3. Take a screenshot of your internet speed test.
4. Email all materials (video, Truity results, and internet speed test) to contact@realfocusedmedia.com.

No candidates will be considered if they do NOT complete the above requirements!

We look forward to welcoming a new team member who shares our dedication to excellence and creativity at Real Focused Media!

Job Type: Part-time, with room for growth in future!
Pay: Starting at $4-$5 per hour, depending on experience and qualifications, with opportunities for raises and increased hours as you grow with the company.
Starting hours: 10-20 hours per week.
Working hours: Mon-Fri for the first 1-2 months of training, Tue-Sat after the training. All during 7 a.m. to 3 p.m. PST
Year end bonus eligible.