Purchasing Assistant / Admin Assistant

Job Description: Purchasing Assistant / Admin Assistant

Role: Purchasing Assistant
Location: Remote


Description:
Join our dynamic team and support the Executive Purchaser by handling various purchasing tasks! You'll play a key role in communication between the Purchaser, Warehouse, Finance, and Vendors to ensure a smooth and efficient workflow. ????

Key Responsibilities:
Purchase Order (PO) Management

Generate & review daily/weekly reports of POs in the pipeline
Track delivery timelines with vendors & overseas agents
Monitor delays & communicate promptly with the team
Data Analysis & Issue Resolution

Analyze receipts report data for discrepancies (missing or short-shipped orders)
Investigate and resolve issues with vendors & shippers
Ensure credit or remainder goods are provided
Catalog & Spreadsheet Management

Maintain the product catalog in collaboration with Product Development
Track & update spreadsheet of ongoing issues & related data
Logistics Coordination

Work with the warehouse, forwarders, & trucking companies for efficient deliveries
Review and resolve container-related issues using Calendly
Keep track of shipment costs and identify savings
Collaborate with customs brokers to save on classification filing
Quality Control & Vendor Communication

Communicate with QC teams and vendors to resolve any identified issues
Financial Tasks

Close POs and process billing
Schedule weekly prepayments and manage cash flow pipeline (4-8 weeks)
Skills Needed:
Detail-Oriented
Computer Literate
Strong Communication Skills (both verbal & written)
Multitasking Ability

How to apply please fill out the application form
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