Project Manager Lead 0325

Company Overview:
We are a fast-growing and dynamic organization dedicated to operational excellence and growth. We are seeking a skilled Project Manager Lead to provide essential support to the CEO and COO. This is a key leadership role that focuses on overseeing projects, driving task completion, and maintaining seamless coordination, with a strong emphasis on organization, communication, and problem-solving.

Job Description:
The Project Manager Lead will play a pivotal role in managing projects, coordinating with teams, and ensuring smooth operations for the leadership team. This position requires strong organizational skills, proactive problem-solving, and the ability to oversee multiple initiatives while ensuring effective communication and follow-up. About half of your time will be spent participating in or leading meetings, taking detailed notes, and organizing action points for seamless execution.

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Key Responsibilities:
*Project Management & Execution: Oversee project timelines, delegate tasks effectively, and ensure deliverables are met within deadlines.
*Task Prioritization & Follow-Ups: Use tools like Asana, Trello, or ClickUp to track progress and ensure all teaUpgrade to see actual infombers are aligned.
*Active Listening & Comprehension: Quickly grasp and process discussions in meetings, extracting key action points, decisions, and relevant details without needing excessive clarification.
*Information Processing: Synthesize complex topics and break them down into clear, structured notes for follow-ups, ensuring all stakeholders understand their tasks and responsibilities.
*Meeting Documentation: Accurately capture and summarize discussions, ensuring clarity in meeting minutes, next steps, and deadlines.
*Critical Thinking & Understanding: Compare and connect information across different discussions, recognizing patterns, dependencies, and action items efficiently.
*Strong Verbal Comprehension: Must be able to understand spoken English clearly and process information quickly, particularly when listening to technical or strategic discussions.
*Cross-Functional Team Coordination: Collaborate with different departments to drive projects forward, ensuring smooth communication and execution.
*Strategic Planning & Problem-Solving: Identify potential risks, propose solutions, and adjust plans to optimize project success.
*Calendar & Email Management: Assist in scheduling and coordinating meetings, ensuring executives’ priorities are managed efficiently.
*Stakeholder Communication: Act as a key point of contact, ensuring clear and timely communication between the executive team and other stakeholders.
*Process Improvement: Identify inefficiencies in workflows and propose strategic improvements to enhance productivity.

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Skills and Qualifications:

Core Competencies:

Communication:
*Exceptional verbal and written communication skills for internal and external interactions.
Ability to summarize and articulate project details, action points, and updates clearly.
Organization:
*Outstanding organizational skills for managing schedules, tasks, and deliverables effectively.
*High attention to detail, ensuring nothing falls through the cracks.
Proactivity and Problem-Solving:
*Self-motivated to identify challenges and propose actionable solutions.
*Strong ability to streamline processes and improve efficiency across teams.
Adaptability:
*Comfortable learning and integrating new tools, systems, and methodologies independently.
Technical Skills:
*Proficiency in project management tools like Asana or Trello.
*Familiarity with Google Workspace (Docs, Sheets, Drive) is a plus.

Behavioral Traits
*Organized: Maintains exceptional organization in managing tasks, schedules, and documentation.
*Proactive: Takes initiative to anticipate and address challenges without prompting.
*Solution-Oriented: Focuses on resolving problems with efficiency and resourcefulness.
*Reliable: Demonstrates dependability and accountability in delivering results.
*Adaptable: Quick to learn and implement new processes or tools to enhance performance.
*Exceptional ability to organize projects, schedules, and workflows down to granular details.
*Demonstrated ability to estimate time effectively, using a mix of tools, experience, and collaboration with task owners.

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Additional Information:

*Timely completion of project deliverables and tasks.
*Accuracy and clarity of meeting agendas, notes, and follow-ups.
*Effective tracking and resolution of action points.
*Leadership satisfaction with communication, organization, and overall contributions.
*Leverage AI tools as a starting point for organizing project timelines, task lists, and milestone tracking, alongside drawing on input from experienced teaUpgrade to see actual infombers.
*Understand the necessity of adjusting workflows dynamically with leadership support to ensure effective project delivery.

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How to Apply? (please read and follow the instructions carefully)

Interested candidates should submit their resume, a cover letter outlining their experience and qualifications, and any relevant portfolio (if applicable).

Use "Project Manager Lead 0325 - Your Name" as the subject of your application.

To ensure we select the most qualified candidates for our Project Manager Lead role, please answer the following initial screening questions:

1. Do you have at least 3 years of experience in project management? (yes/no)
2. Are you proficient in using tools like Asana, Trello, or anything similar? (yes/no)
3. Have you managed cross-functional teams before? (yes/no)
4. Do you have experience creating and tracking action items froUpgrade to see actual infoetings? (yes/no)
5. Do you have strong verbal and written communication skills? (yes/no)
6. Have you proactively resolved challenges or improved processes in previous roles? (yes/no)
7. Are you able to manage and prioritize multiple tasks effectively? (yes/no)
8. Are you proficient in Google Workspace tools (Docs, Sheets, Drive, etc.)? (yes/no)
9. Do you have a stable Work-From-Home setup (reliable internet, computer, back-ups, etc.)? (yes/no)
10. Are you available to start working within the next 30 days or as soon as possible? (yes/no) Please provide your earliest available start date.
11. Are you available to work full-time during UK business hours (fixed)? (yes/no)
12. What is your expected HOURLY salary (in USD)?
13. Provide the link to your resume here (required):
14. Provide the link to your cover letter here:
15. Provide the link to your sample work/portfolio here:

NOTE: To be considered for this position, please submit your resume, a cover letter, link to your sample works (if applicable), and your responses to all the screening questions. Applications that are incomplete and do not include answers to the screening questions will be AUTOMATICALLY DISQUALIFIED.

We look forward to reviewing your application and thank you for your interest in joining our team. Thank you!