Marketing Administrative Specialist

Are you looking to make a career change? Are you passionate about working with nonprofits? Maybe you have taken some time off and now you want to pivot your skills into a more tech-savvy field but aren’t sure how. Nonprofit Megaphone is a remote, home-based company with a paid hands-on training program to amplify nonprofit voices!

Nonprofit Megaphone empowers organizations to expand their reach and impact by assisting them in obtaining and effectively managing the Google Ad Grant/Microsoft Ads for Social Impact Grant. Through this grant, nonprofits are able to share their stories with a wider global audience. Our team was recently recognized by Inc. Magazine on the Inc. 500 List as one of the fastest-growing companies in America.

At Nonprofit Megaphone, our team is 100% remote, so we are one of the few companies where working from home is the rule, not the exception. Because we are remote, we take team culture very seriously. Nonprofit Megaphone also understands the need for portable and flexible careers and proudly supports military spouse employment through the Hiring Our Heroes #DiscoverTheTalent initiative.

Position Specifics: Contract position, full-time, hourly position, 9:00-5:00 M-F within EST, CST, MST, or PST time zones.

Perks:

Robust On The Job Training: With Nonprofit Megaphone’s hands-on training you will learn new career skills, in-demand tech knowledge, and gain the confidence needed to transition and thrive in your new career. There is no need for direct experience!
Earn While You Learn: During your first 90 days you’ll be paid while you learn each new skill and technology.
Remote First Culture: We thrive in our remote environment and want you to as well. We spend time getting to know one another and building relationships both virtually and in person.
Growth: Nonprofit Megaphone recognizes great assets when we see them. Our employees have the ability to continue their learning and growth through ongoing training and development.
Workplace Cohesion: We are a no drama llama environment and strive to build and support an atmosphere that is centered around inclusivity, honesty, drive, and transparency. As part of our commitment to fostering transparency and collaboration, we also offer open office hours once a week with our leadership team, which anyone is welcome to join.

Compensation & Benefits:

- $5 USD per hour.
- An optional soft close week which falls between Christmas Eve and New Year’s Day to give our employees time to rest, relax, and recharge before the new year.
- A $175 USD instant starting balance in your Tech and Wellness Stipend account upon successful completion of your 90-day review. You will then start receiving a $7 USD monthly recurring injection on your 1-year anniversary.

Job Summary:

As a Marketing Administrative Specialist, your primary role is to handle back-end lead management tasks, including gathering and uploading leads to appropriate campaigns to support the Sales & Marketing team. Your focus will be uploading as many leads as possible each week, while ensuring your work is efficient, accurate, and scalable. If time allows, you will be asked to assist the Sales and Marketing team with other tasks or projects as needed.

Key Responsibilities & Duties:
- Gather, complete, and upload leads to email campaigns.
- Maximize the number of leads uploaded weekly.
- Collaborate with the Sales and Marketing team to identify additional administrative tasks you could absorb when your lead management work is completed.
- Maintain detailed records and documentation of lead uploads and related processes.
- Adhere to deadlines and quality standards, ensuring all work meets the team’s expectations.

Qualifications:

- Complete fluency in the English language, including spelling of words, rules of composition, and proper grammar.
- Excellent verbal and written communication skills.
- Comfortable with technology, including competence with computers, Google Docs, Google Sheets, Hubspot, and the willingness to learn more tools and systems (Asana, HubSpot, PandaDoc, and Invoiced.com)
- Ability to learn quickly and work independently in a remote setting.
- Excellent time management skills and a home environment that supports working remotely.
- Ability to receive constructive criticism and feedback on your work and a constant willingness to improve.
- Ability to analyze data and information and identify the underlying principles, reasons, and facts behind it.
- Maintain a good attitude and positivity with team members.
- Ability to stay organized, juggle multiple priorities as needed, and complete tasks quickly and accurately.
- Strong need for attention to detail and the ability to proofread your own work quickly and accurately.
- Actively contributing in team meetings.
- Being flexible in your role as priorities or best practices change.
- Always follow our core values: Honorable, Results, Team-Player, Go-Getter, and No Drama (Llama).

Tech Requirements:

- Quiet, distraction-free environment for phone calls/meetings.
- Typing speed of 60+ words per minute.
- A computer with audio and visual capabilities for on-video Zoom meetings with strong internet connectivity.

Note to Applicants:
This job description isn't all-inclusive and may change as the company evolves and needs change.

Please provide your resume. Applications without a resume will not be considered.

We also require all applicants to complete and pass 4 assessments (Critical Thinking, Typing Test, Computer/Tech, and Grammar Assessment) before they are interviewed by our Chief of Staff & People Director. We highly value the insight from these tests in the hiring process and use them to make it more objective. We also do these assessments because, if you don’t do well, you probably won’t enjoy the job!

If you have read this far, congratulations! You are already ahead of the game. To demonstrate your diligence, please explain in a cover letter what our company does as best you understand it, in your own words utilizing this URL: https://nonprofitmegaphone.com/. Applications that do not include this description in their cover letter will not be considered, we use this as a screening mechanism. So, if you do this part, you will be head and shoulders above the rest!