High Level Executive Assistant

Position: Executive Assistant to the CEO
Company: Upgrade to see actual infontum Holdings LLC
Location: Remote
Job Type: Full-Time

About Upgrade to see actual infontum Holdings:

Upgrade to see actual infontum Holdings is a dynamic and fast-growing organization with a diverse portfolio spanning retail, service-based businesses, real estate, marine and power sports dealerships, and more. Led by a high-performing CEO, our company thrives on innovation, efficiency, and proactive leadership. We are seeking an elite-level Executive Assistant who is experienced, proactive, and accustomed to working in a high-pressure, fast-paced environment.

We are seeking an exceptional Executive Assistant to join our growing company with a focus on partnering with our CEO and high-quality team. This role requires a highly organized, intuitive, proactive, and detail-oriented professional who excels in communication and recognizes the importance of their role in ensuring the success of the organization’s leaders. The ideal candidate is highly motivated by adding value, delivering exceptional results, and is a quick learner who is deeply accountable for their work.

Job Summary:

As the Executive Assistant, you will be an important and trusted partner. Your ability to think critically, manage competing priorities, and maintain a high level of professionalism and discretion is paramount to the success of this role.

Key Responsibilities:

Executive Support:

Proactively manage and optimize complex schedules, ensuring strong preparation for meetings, travel, and events.
Actively work across the Upgrade to see actual infontum team to help achieve company goals, deliver results, and contribute to a strong team environment.
Partner with Co-Founders on key projects, initiatives, and other matters to provide critical leverage and support

Project Management:

Own and manage a variety of special projects, working autonomously and handling ambiguity with confidence.
Help identify, research, and propose solutions to operational and business challenges.
Assist in driving the execution of key strategic initiatives by tracking deliverables, timelines, and progress, ensuring alignment across stakeholders.

Relationship Management:

Foster relationships with key stakeholders, internal teams, and external partners, representing the Upgrade to see actual infontum team with professionalism, tact, and discretion.
Handle sensitive information with the highest level of confidentiality and integrity.
Partner with external partners on key activities to maximize time for the CEO

Travel Coordination:

Manage complex travel arrangements (flights, accommodations, itineraries) and ensure a seamless experience.
Organize and manage events, board meetings, and other important company gatherings, overseeing logistics, agendas, and follow-up.


Administrative Support:

Prioritize emails, phone calls, and requests to maximize efficiency, ensuring critical issues are flagged and addressed promptly.
Draft, review, and proofread correspondence and presentations, maintaining consistency and quality of communication.
Utilize technology to enhance outcomes including new technologies like AI

Qualifications & Requirements:

Experience: Minimum of 4-5+ years supporting C-suite executives or in equally challenging roles, preferably in fast-paced, high-growth environments. A strong background in Accounting is required. Experience in startups, financial services, or venture capital is a plus.
Advanced Organizational Skills: Strong ability to prioritize, manage multiple competing priorities, and anticipate needs ahead of time.
Communication: Exceptional verbal and written communication skills, with the ability to distill complex information and communicate clearly and concisely.
Problem-Solving: A proactive, solutions-oriented mindset that can anticipate challenges and resolve them independently.
Emotional Intelligence: High level of self-awareness, empathy, and the ability to adapt to a variety of interpersonal dynamics.
Discretion and Confidentiality: Comfortable working with sensitive and confidential information, with an impeccable sense of integrity.
Tech-Savvy: Proficiency with productivity tools (Microsoft Office Suite, Zoom, AI programs such as ChatGPT, etc), communication platforms, and an ability to utilize new technologies
Detail-oriented: Precision in all aspects of work, from scheduling and email management to document preparation and follow-through.
Resilience and Agility: Able to thrive in a rapidly changing environment, maintain composure under pressure, and adjust priorities as needed.
Organization: Manages multiple priorities and tight deadlines with grace under pressure. Anticipates issues before they arise, works across the organization and with external partners where needed to plan, prioritize, and execute.

Desired Traits:
High-energy, results-driven, and passionate about the mission of the company.
Strategic thinker who can bring insights to conversations and add value beyond typical administrative duties.
Unflappable under pressure, with the ability to handle ambiguity with grace and professionalism.
A natural problem-solver who is resourceful and able to operate independently while ensuring alignment with the CEO goals.
A positive, can-do attitude with a passion for supporting others to achieve their best.

What We Offer
A collaborative, high-performing team culture.
Opportunities to contribute meaningfully to the success of a growing investment partnership.
Exposure to challenging and rewarding projects.
Competitive salary and Paid Vacation Package.

Why Join Upgrade to see actual infontum Holdings?
Opportunity to work closely with a high-performing CEO and dynamic executive team.
Competitive compensation.
Fast-paced and innovative work environment with opportunities for impact and leadership.
Be part of a company that values excellence, efficiency, and growth.

At Upgrade to see actual infontum, you will have the opportunity to work alongside leaders who are transforming the industry in an environment that is innovative, fast-paced, and collaborative. You will be an integral part of the team, helping drive the company’s success and growth while also having room to develop and grow professionally. If you thrive in high-pressure situations and are passionate about providing high-caliber support to visionary leaders, we want to hear from you.

How to Apply:
Interested candidates should submit their resume, cover letter, and professional references to Upgrade to see actual info candidates who meet the requirements will be considered for this process. Please add on the subject: EA Position - (Your Name)

Join us at Upgrade to see actual infontum Holdings and become a key player in driving executive excellence!
To learn more about Upgrade to see actual infontum and our team, including Co-Founders, Josh Russom and Andrew Campbell, please visit: Upgrade to see actual info