Executive Assistant to the Executives

About us:

We're an innovative startup pioneering music and artist development. At Hollywood SQ, we're deeply committed to nurturing talent and revolutionizing the music industry's landscape.



Description:

We are seeking a highly motivated and organized individual to join our team as an executive assistant for the music industry. This position offers a unique opportunity to work in a fast-paced and dynamic environment, supporting senior executives in the music industry. The ideal candidate will have a passion for music, excellent organizational skills, and a strong attention to detail. This role requires a high level of professionalism, discretion, and the ability to handle confidential information with utmost care.


Responsibilities:
- Manage and maintain executive schedules, including scheduling and coordinating meetings, appointments, and travel arrangements
- Act as a pivotal point of contact between executives, employees, clients, and external partners.
- Prepare and distribute correspondence, reports, and presentations and flow of information ensuring accuracy and timeliness
- Prepare comprehensive reports on a weekly, monthly, or quarterly basis to aid decision-making processes.
- Format and draft various communications—memos, emails, presentations, and reports.
- Record meeting minutes and ensure vital action items are documented and followed up on.
- Screen and direct calls, manage correspondence, and uphold communication efficiency.
- Maintain an efficient and easily accessible online filing system.

Requirements:
- Bachelor's degree in music, business, or a related field
- Proven experience as an executive assistant or similar role
- Strong knowledge and passion for the music industry
- Excellent written and verbal communication skills
- Proficient in MS Teams, Outlook, Drive and other relevant software
- Exceptional organizational skills and attention to detail
- Ability to multitask and prioritize tasks effectively
- Discretion and trustworthiness in dealing with confidential information
- Strong problem-solving and decision-making abilities
- Ability to work independently and as part of a team
- Flexibility to adapt to changing priorities and deadlines
- Professionalism and the ability to communicate effectively with individuals at all levels of the organization



Benefits:
- Work From Home
- Weekends Off
- Paid-Time Offs
- Employee Engagements