Bookkeeper / Admin Assistant - Full-Time

Hiring: Full-Time Bookkeeper & Administrative Assistant

Pay: $1150 USD / month
Hours: 40 hours per week
Commitment: 3-month minimum, with potential for long-term (5+ years)
Pay Increases: Available after six months based on performance
Schedule: Flexible, but must be available for check-ins and reporting

About the Role

We are hiring a Bookkeeper & Administrative Assistant to support both financial record-keeping and general administrative tasks. This role is essential for maintaining organized business operations, managing financial data, and assisting with various administrative duties.

The ideal candidate is highly organized, detail-oriented, and proactive in handling bookkeeping, invoicing, scheduling, and daily office administration. You will be responsible for maintaining accurate financial records while also supporting administrative processes such as document organization, client communication, and workflow management.

Must have experience with bookkeeping software (QuickBooks, Xero, or similar) and general office administration
Looking for a self-starter who can maintain financial accuracy, handle day-to-day office tasks, and meet deadlines
Must be comfortable managing data entry, document organization, scheduling, and administrative communication

Trial Structure

One-month paid trial, paid weekly based on performance.
We are hiring multiple candidates for testing (20 hours per week), then keeping the best performers.
After month one, top performers will be working 40 hours per week.

Responsibilities

Bookkeeping & Financial Management
Maintain accurate financial records, including income and expense tracking
Reconcile bank statements and monitor account balances
Process invoices, payments, and accounts payable/receivable
Assist in preparing financial reports and summaries for management

Administrative Support & Data Entry
Manage email correspondence, calendar scheduling, and document organization
Assist in updating and maintaining client databases and spreadsheets
Organize and track business receipts, invoices, and financial documentation
Provide general administrative support to the team as needed

Payroll & Tax Assistance
Process payroll and ensure accurate documentation of employee payments
Track business expenses and assist in organizing financial records for tax preparation

Client & Vendor Communication
Send invoices and follow up on outstanding payments
Communicate with vendors, suppliers, and clients regarding financial and administrative matters
Schedule and confirm meetings, appointments, and follow-ups

What We Offer for High Performers
Pay Increases – Salary review after six months based on accuracy, efficiency, and reliability
Career Growth – Potential to advance into senior administrative or financial management roles
Long-Term Stability – We prioritize team members who deliver consistent results
Autonomy & Flexibility – Work independently while ensuring tasks are completed accurately and on time

Requirements
1+ years of bookkeeping and administrative experience
Proficiency in QuickBooks, Xero, or similar accounting software
Strong organizational and administrative skills
Experience with data entry, document organization, and workflow management
Strong English communication skills (written and verbal)
Highly organized, detail-oriented, and self-motivated
Comfortable with Google Drive, Microsoft Office, or other office management tools

Preferred Skills (Not Required, But a Plus)
Experience in financial reporting for small businesses
Familiarity with CRM tools like HubSpot, Trello, or Asana
Ability to streamline administrative processes and improve workflow efficiency

How to Apply
Start your application with: “Bookkeeping & Admin Pro - [Your Name]”
Answer the following:
What experience do you have with bookkeeping and administrative support? Provide examples.
What bookkeeping software have you used, and how comfortable are you with financial reconciliations and invoicing?
How do you stay organized when managing multiple administrative and bookkeeping tasks?
Who won the 2002 Stanley Cup?

Why Work With Us
Flexible Schedule – Work within reasonable hours, as long as deadlines are met
Long-Term Stability – We value team members who drive results and offer career growth
Performance-Based Pay Increases – Deliver high-quality work, and you will be rewarded
Clear Communication – No micromanagement, just clear expectations and direct feedback

This is an excellent opportunity for a skilled bookkeeper and administrative professional who wants to work in a stable, long-term role supporting a growing business. If you are organized, detail-oriented, and proactive, we would love to hear from you.