Admin & Executive Assistant in Property Management

Location: Work from Home | Philippines
Type of Employment: Full-time or Part-time (depends on client requirements)
Work Shift: US Business Hours | EST or PST Time


About Us
OurAssistants connects businesses with top-tier Virtual Assistants (VAs) to streamline operations and enhance productivity. We specialize in matching skilled professionals to various industries, ensuring a seamless remote work experience. Join us to be part of a dynamic team that values excellence and innovation. For more, visit ourassistants.com.

Job Summary
We are looking for an Admin & Executive Assistant specializing in property management to support day-to-day operations and executive-level tasks. The ideal candidate will excel at managing administrative duties, property-related documentation, and calendar coordination, ensuring seamless operations for property managers and clients.

Responsibilities
Provide administrative support to property managers, including email and calendar management.
Draft, edit, and organize property-related documents, including lease agreements and notices.
Schedule and coordinate property inspections, repairs, and maintenance.
Communicate with tenants, owners, and vendors to resolve issues promptly.
Manage property management software, ensuring accurate data entry and updates.
Generate reports on property performance, occupancy, and maintenance activities.
Prepare presentations, proposals, and meeting agendas for executives.
Handle confidential and sensitive information with discretion.
Assist with ad hoc tasks to ensure smooth property management operations.

Qualifications and Skills
Required:
Proven experience in property management or administrative roles (2+ years).
Proficiency in property management software (e.g., AppFolio, Buildium, Yardi).
Strong written and verbal communication skills in English.
Excellent organizational and multitasking abilities.
Proficiency in MS Office Suite and Google Workspace.

Preferred:
Experience as an Executive Assistant or similar role.
Knowledge of US property management regulations.
Familiarity with creating reports and presentations.
Compensation and Benefits
Permanent work-from-home setup
Ongoing training and professional development opportunities
Collaborative and supportive work environment
Competitive salary

Note: Only applicants based in the Philippines will be considered.