Admin Assistant

Job Title: Part-Time Administration Assistant
Location: Virtual / Head Office Munchkins Talent Agency, Melbourne, Australia
Job Type: Part-Time

About Us:
Munchkins Talent Agency is a premier talent agency with over 35 years of experience representing children and young performers across national and global brands. Based in Australia, we work with a diverse range of clients, from TV commercials and film productions to major advertising campaigns. Our strong industry connections and commitment to nurturing talent make us a trusted name in the entertainment industry.
As we continue to grow, we are looking for a reliable, organized, and friendly Part-Time Administration Assistant to support our dynamic team.
This is a fantastic opportunity to work in a creative and fast paced environment while playing a key role in the daily operations of our agency.

Key Responsibilities:
• Client and Talent Management: Publish and maintain accurate and detailed records of talent and client information.
• Administrative Support: Perform general office tasks such as filing, data entry, document organization, and office supply management.
• Logistics Coordination: Help the team with logistical planning for photoshoots, events, and meetings, ensuring everything runs smoothly and according to plan.
• Reporting and Documentation: Assist with generating and maintaining reports related to scheduling, bookings, and agency activities. Ensure all information is accurate and up-to-date.
• Assist with Interviews and Casting Calls: Support the team in collating and entering interview notes onto talent profiles, evaluations, and casting calls. Help manage the scheduling, collect feedback, and assist with the coordination process.
• Administrative - Generate reports for 4 weeks, 3 months, 6 months, 9 months and 12 months follow ups and reviews including renewal check ins. Publish photos of talent on CRM and up-to-date information.
• Social media – SEO – support and build for website engagement.

About YOU:
You must be honest and reliable
You must be patient and responsible
You must work efficiently and enjoy executing tasks successfully
You must be helpful and happy to take on extra tasks to assist your team
You must be open to learning new skills
You must strive for the best outcome in all you do - high work ethic is a must

Mandatory Requirements:
• Valid Working With Children (WWC) Certificate.
• Current Police Check.
• Strong written and spoken English communication skills.
• Previous experience in a receptionist or administrative role, ideally in the entertainment, talent, or fashion industry.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Proficiency with Microsoft Office Suite and general office equipment (phone systems, printers, etc.).
• Ability to handle sensitive and confidential information with discretion.
• A flexible and adaptable approach to working in a fast-paced environment.
• Prior experience with scheduling, booking, or coordinating logistics is a plus.
• Will be trained in system used in industry CRM.

Preferred:
Proven experience working with Australian company for more than 1+ years
• Experience in the modelling, talent, or entertainment industry is highly desirable.
• Familiarity with scheduling software or CRM systems is a plus.
Benefits:
• Competitive hourly rate.
• Opportunity to work in a creative and fast-paced industry.
• Flexible working hours.

Equal Opportunity Employer:

Munchkins Talent Agency is an equal opportunity employer. We support and encourage submissions from persons of all genders, ages, backgrounds, ethnicities, and abilities. We believe that a diverse team strengthens our agency, and we are committed to fostering an inclusive and supportive work environment for all.
If you’re passionate about talent management and enjoy providing exceptional support in a vibrant and creative environment, Munchkins Talent Agency would love to hear from you! Apply today to join our growing team.

*** Provide FULL resume with references to the email address below to be forwarded to the CEO. ***

ONLY THE SERIOUS TO APPLY - WE ARE A PROFESSIONAL:TEAM THAT LOVE WHAT WE DO AND THE PEOPLEL WE WORK FOR - OUR BRAND AND SERVICE IS EVERYTHING TO US!