Accounts Payable

Primary Objective(s) of the Position:
Under the direction of the Finance and Administration Manager, this administrative support role focuses on all accounts payable-related activities using Xero (our accounting software) and Orbis by Nexvia (our Job Management System) to ensure the administrative obligations of the business are met. This position is responsible for the following tasks that include but are not limited to:

-Overseeing and managing accounts payable functions for all group entities (currently 5 entities)
-Daily management and actioning of administrative emails - actioned within 24 hrs of receipt
-Accounting software, Xero, maintained and up to date daily - ensuring inter-company requirements are met
-Data integrity maintained between Xero and our Job management system - Orbis/Nexvia
-Processing of supplier and contractor invoices and other such bills (50+ per day) from Orbis to Xero
-Making sure our POs match supplier bills - price checking against price lists & agreements, ensuring we are not overcharged by suppliers - Chasing credit notes before payment is due
-Keeping supplier price lists up to date in Orbis
-Processing/rejecting non-compliant invoices to ensure we meet statutory requirements
-Scheduling payments to subcontractors and suppliers for cash flow forecasting
-Processing payments weekly
-Reconciling monthly supplier and subcontractors statements, logging into supplier portals and the like to gather and analyse information
-Maintaining records of the Motor Vehicle fleet (including toll, fuel, MV repair, and service maintenance), phones, and other such company assets and managing them using the relevant systems
-Responding to queries from suppliers, customers, and staff
-Maintaining filling/organising finance records on our google drive accordingly
-Assisting in the collation and monitoring of statistics and reporting
-Other administrative tasks as required (cross-training in AR to assist if required)

Key Competencies
-Accounting qualification - minimum diploma or equivalent
-2 year minimum experience with Xero software
-AP experience preferred
-Experience using a CRM that integrates with accounting software preferred (we use Orbis/Nexvia)
-Excellent communication skills and keen eye for detail
-Results focussed - follow process and maintain any task from start to finish
-Interest in construction industry highly regarded
-A Fit with our company culture and core values
-Excellent technology and computing skills (especially in accounting software)

Key Performance Indicators (metrics to be discussed in consultation)
-AP in terms
-Reconciled accounts with all costs accurately recorded
-Xero planned payment dates current to match controlled cash flow
-Up to date records

Benefits:
- Day Shift Work Hours: Enjoy the consistency and convenience of working during daytime hours.
- Opportunities for professional growth.
- Wellness programs and performance bonuses.
- Supportive and inclusive team environment.

Apply Here:
Job Code: AP1510
Job Form: forms.gle/So6opwEp5tQHwezj7