$7/hour VA for Travel Management Company

Rate: $7/hour
Schedule: Monday to Friday, 20 hours per week (part-time for about a month, potential shift to full-time)

Application Instructions – READ CAREFULLY
If interested, please send the following to receive a calendar invite for an interview. Applicants who do not follow instructions will NOT be interviewed.

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Job Overview
We are looking for a highly organized and proactive Executive Assistant to support backend operations for a luxury travel management company. This role involves handling client relations, trip coordination, payments, and supplier communication. The ideal candidate should be detail-oriented, an excellent communicator, and able to manage multiple moving parts within the business.

Responsibilities & Duties
- Evaluate and refine current systems and processes
- Create workflows and improve efficiency
- Manage backend trip processes, ensuring all details are covered
- Oversee guest lifecycle communication, from sales inquiries to post-trip follow-ups
- Organize trips, nurture client interest, and create payment plans
- Handle customer service inquiries and ensure timely responses
- Finalize roommate matches and process final payments
- Facilitate Zoom calls with clients before their trips
- Provide project management support

Key Responsibilities
- Client Communication
- Financial Reporting
- Trip Planning Support
- Calendar Management
- Administrative Support
- The Travel Planning Process
- DUpgrade to see actual info on the destination
- Research hotels, tour companies, and top-rated activities
- Create sales pages and automations
- Develop content, social media posts, and host travel webinars
- Manage client payments and email communication
- Follow up on trip details at 2, 3, 4, and 6-month intervals

Additional Tasks
- Communicate with suppliers and confirm trip details
- Host virtual meetups prior to trips