social media management, executive assistant & creative content

I am a busy business executive juggling too many projects in my professional and personal life. So I am hoping someone can help take on some of these things. I have created a long list of skills that would be great, but since I am creating this job from scratch, we can create it together with your strengths. So read the list and be prepared to chat about what you are comfortable taking on and what you are not so we can determine if we would make a good team!
We have a flower farm in California and host a lot of tourism groups and school children so social media and creative content is a focus. In addition, we have a lot of employees and host a lot of internal things like a newsletter, competitions and fun activities that would require some creativity including editing some videos into reels, etc.
I sit on a few boards so have a lot of meetings so am also looking for administrative help with those meetings, putting together reports, and making sure projects are on track (which may require some nudging).
While I think we could fulfill a full-time individual, we could also fit into a part-time as well. For the right person, we can make this work! So be very honest with me about your abilities and availability! I am posting this role as both a part-time and also a full-time since we can discuss the hours.

It would be an hourly rate with target bonuses for successful execution.

I look forward to discussing it more and believe it will be a great role and look forward to a mutually agreeable relationship!

-Michelle
***
Responsibilities

• Administrative Assistant:
o Transcribe handwritten meeting notes into digital format. From notes apply deadlines & create reports.
o Manage and organize schedule - calendar appointments and tasks
o Screen & prioritize emails
o Create reports with provided data & ongoing maintenance of reports. Often in Excel & Google docs but other platforms as well.
o Meeting Preparation – agenda, packets. Possibly take notes at meetings.
o Presentation Support – Research & compile information for presentation, create slides & ensure visual appeal.
o Project Managing - coordinate project schedules and deadlines
o Handle general administrative tasks
• Social Media Support-
o Develop, schedule & publish creative content across social media platforms aligning with brand voice & target audience.
o Create newsletter & blogs that link to posts
o Social listening – Monitor online conversations about the brand to identify potential issues.
o Community management – Engage with followers by responding to comments, messages, mentions and foster positive interactions.
o Track key metrics like impressions and monitor outside trends
o Collaborate with our team to develop campaigns & platform optimization
o Handle ongoing social media tasks

Requirements

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) & google Docs.
• Strong typing and transcription skills
• Strong writing skills
• Excellent organizational and time management abilities
• Detail-oriented with excellent communication skills
• Available during some California business hours
• Adaptability – ability to manage multiple projects & deadlines effectively and the flexible to adjust to changing priorities or project
• Maintain confidentiality.
• In depth knowledge with graphic design tools (e.g., Canva) & social media platforms (e.g., Facebook & Instagram)
• Data analysis skills
• Creative thinking & problem solving skills
Scope

• Full-time (35-40 hours per week)
• Ability to periodically meeting during California time
• Remote position supporting both business and personal tasks
• Direct reporting to business owner