eCommerce Marketing & Operations Specialist

Our Mission:

At Sybotanica a small, high-growth startup, we wake up every day to make plants happy!
To do that, we need to act fast, take ownership, and take pride in our work as a team.
If we succeed, we’ll become Europe’s #1 houseplant brand, and we’ll know we’ve made it when we can proudly call 500,000 plant lovers our customers. (As of 01/01/2025, we’re at 60,000!)

You will be working closely with the founder, and the whole company is a team of 10.

Working Hours: Flexible, but must be available during EU business hours for 1-2 meetings a week.
$6 – $9 hourly rate (depending on skill level)
30hr/week, with expansion to 40hr in 3-6 months.


Tasks:

Prepare & Schedule Klaviyo emails (3x per week)
Influencer research, outreach & follow-ups
Update KPIs, inventory & finance dashboards (Google Sheet)
Website translations & updates
Customer Service
Help with Strategy of our marketing
Other tasks may be added as we scale

Must-Have Skills:
2+ years eCommerce experience (Shopify & Klaviyo is required)
Fluent English (written & spoken)
Highly organized & detail-oriented
Tech-savvy – Knows how to use ChatGPT for Excel formulas, troubleshooting, etc.
Great communicator – able to persuade influencers to promote our products.

Nice-to-Have Skills:
Advanced Excel formula knowledge
Design skills (Canva or Adobe Suite)
Experience with Monday (Project Management software)
A love for (house)plants!

Perks & Benefits (You’re a Contractor, but We Care About Our Team!):
13th-month pay (pro-rated if yearly)
Paid Philippine holidays
Regular raises based on performance
Fly out to the Netherlands after 1 year of employment


Applying:
Please send a message with the following:
1. Tell me about yourself in 75 words or less. Any more, and I’ll ignore your application.


2. Send a CV or explain your past jobs.

3. Sample task
Your Task:
We want to collaborate with houseplant influencers to promote our Sybotanica soil mixes in our target market. Your job is to find at least 3 influencers, analyze their posts, and craft a personalized outreach message using our template.

1: Influencer Research

Find 3 Instagram influencers in the houseplant niche who:
Have 5,000 – 50,000 followers
Actively post high-quality plant content
Engage with their audience (check comments & likes)

Add them to a Google Sheet with:
Instagram handle
Follower count
Engagement rate (estimate)
Link to their most recent plant-related post

2: Plant Identification & Soil Match
Use an online plant identification tool to identify the plant in the influencer’s recent post.
Find the best soil mix for that plant using our guide.

3: Personalized Outreach Message
Using the provided template, craft 3 personalized messages for each influencer.

Message Template:


"Hey <influencer name>,
I really like your <plant name> in that recent post. I have some specialized <customized product advice> for it if you would like to try.
<Something personable that will build a relationship / rapport with them>
Kind regards,
<your name>"
Make sure the plant name and soil mix recommendation are accurate and specific.

4: We Like Automation!
Write a ChatGPT Prompt in a Google Docs that can do the above Influencer Outreach for you, based on the input of our SYBASoil Guide, the name of the influencer + the plant type.
We have an internal prompt and will test it against yours to see what does best.
If you struggle to get a good one, explain how you tried to make it.

Do not send any extra information unless asked.
This is a great opportunity for someone looking to grow with a thriving eCommerce brand. Only apply if you’re serious about the role!
If you’re shortlisted, there will be one more unpaid task, followed by a video interview.

Do not write more than what I have asked for above. Applications that include additional information will be ignored.
Do not email us unless asked.