Virtual Personal Assistant to CEO

Role Overview:
We are looking for an experienced and detail-oriented Executive Virtual Assistant to provide high-level support to our executive team. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to efficiently manage schedules, emails, priorities, and other administrative tasks. The ideal candidate is resourceful, adaptable, and capable of handling shifting priorities with professionalism and efficiency.
Primary Responsibilities:
*Executive Schedule and Communication Management:*
* Manage and optimize executive calendars, ensuring a seamless balance between professional and personal commitments.
* Organize and oversee email inboxes, prioritizing critical messages and ensuring timely responses.
* Monitor relevant groups and escalate key matters requiring executive attention.
* Conduct regular check-ins with executives to align on priorities and key action items.

*Travel Coordination and Task Management:*
* Arrange travel plans, including booking flights, accommodations, and preparing detailed itineraries.
* Handle various administrative and ad hoc tasks, such as researching service providers and coordinating with legal teams.
* Draft and respond to emails while maintaining the executive’s preferred tone and communication style.

*Administrative and Operational Support:*
* Deliver high-level administrative support with excellent organization and problem-solving abilities.
* Anticipate potential workflow challenges and proactively implement solutions to ensure efficiency.

Essential Skills & Qualifications:

* Demonstrated experience as an Executive Virtual Assistant or in a similar executive support role.
* Exceptional organizational and time-management skills.
* Strong written and verbal communication skills in English.
* Proficiency in managing calendars, email communications, and travel logistics.
* Expertise in using Google Workspace, project management tools, and communication platforms.
* High attention to detail, with the ability to multitask and prioritize effectively.
* Self-motivated, proactive, and able to work independently with minimal supervision.

Preferred Skills:

* Knowledge of the wellness industry.
* Experience providing direct support to senior-level executives.
* Familiarity with CRM systems and project management tools.
* Strong interpersonal skills and emotional intelligence.
* Creative problem-solving skills and ability to adapt in fast-paced environments.

Why Work With Us?

* Join a collaborative and dynamic team that values efficiency and innovation.
* Access professional growth and career development opportunities.
* Play a key role in streamlining executive operations and ensuring organizational success.

If you are a proactive and highly organized professional passionate about executive support, we’d love to hear from you.

Apply today and take the next step in your career!