Virtual Operations Manager (Scheduling, HR, and Finance)

Are you a versatile and detail-oriented professional with excellent communication skills? Join our fast-growing, family-run service company based in California, USA! We’re looking for skilled Virtual Assistants to support various departments, including Scheduling, Sales, HR, and Finance.

Position: Depends on the best fit and previous work experience
Work Hours: PST (Pacific Standard Time)

Your Role Includes (but is not limited to):

Scheduling:
- Manage and coordinate schedules for multiple teams and technicians
- Communicate with clients and teaUpgrade to see actual infombers to confirm appointments
- Handle rescheduling requests and cancellations efficiently
- Keep our scheduling system up-to-date and accurate

HR:
- Assist with recruitment tasks, including posting job ads, screening resumes, and coordinating interviews
- Maintain employee records and assist with onboarding new hires
- Support the HR team with various administrative tasks as needed

Finance:
- Assist with basic bookkeeping tasks, including data entry and invoice processing
- Help manage accounts payable and receivable
- Support the Finance team with budget tracking and financial reporting

What We’re Looking For:
- A proactive and detail-oriented individual with strong multitasking abilities
- Previous experience in any of the listed departments (Scheduling, Sales, HR, or Finance)
- Excellent English communication skills are highly encouraged
- Familiarity with relevant software and tools (e.g., CRM for Sales, scheduling software, HR systems, accounting software) is a plus
- Ability to work independently and manage time effectively

Why Join Us?
- Full-time employees receive an HMO Package (Maxicare)
- We provide power supply backup (subject to manager’s approval)
- We’ll equip you with any software or technology you need (you’ll need to have your own computer and Wi-Fi to start)
- Be part of a rapidly growing team with opportunities for long-term employment
- Enjoy constant communication and support from ownership, management, and teammates
- Full-time employees receive a 13th-month bonus.

Interested in joining our team?
Please submit your contact information through our form at Upgrade to see actual info. **Only applicants who submit through the contact form will be entertained and receive the next steps for the application process. Applicants who don't know how to FOLLOW INSTRUCTIONS will be automatically rejected - we're only looking for detail-oriented VAs**

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Testimonials from current VAs are available.