Virtual Operations Coordinator

Virtual Assistant (VA) – Financial, Administrative & Project Support

Job Summary:
We are seeking a highly organized and detail-oriented Virtual Assistant (VA) to support financial management, administrative tasks, project coordination, and customer service. This role will transition key responsibilities from internal teaUpgrade to see actual infombers, requiring strong multitasking abilities and experience in construction or service-based industries.

Key Responsibilities:

Financial Management:

Manage QuickBooks for invoicing, payroll, and reconciliations.

Process payments and track expenses.

Assist with financial reporting and budget monitoring.


Administrative Support:

Handle scheduling, email management, and document organization.

Oversee HR onboarding and certification tracking.

Maintain compliance documentation for projects and vendors.


Project Coordination:

Submit and track bids for municipal and commercial projects.

Coordinate vendor procurement and material tracking.

Maintain records of project progress and key deadlines.


Customer Service & Communication:

Respond to client inquiries and schedule meetings.

Manage website updates and basic social media engagement.

Ensure professional communication with clients, vendors, and partners.


Qualifications & Skills:

Experience in QuickBooks, invoicing, and financial tracking.

Strong administrative and project coordination skills.

Familiarity with construction, contracting, or service industries is a plus.

Excellent communication, organization, and time management.

Ability to work independently and meet deadlines.


This role will begin with a structured onboarding process, including access to SOPs, training on company tools, and weekly check-ins to ensure a smooth transition.

To Apply:
Interested candidates should submit their resume and a brief cover letter outlining their experience with the above responsibilities.

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