Virtual Executive Assistant (GoHighLevel Specialist)

Fitfam is on the hunt for a game-changing Virtual Executive Assistant who thrives on delivering results and keeping the wheels turning at full speed. You’ll support our Managing Director and Creative Director, freeing them up to lead the charge while you handle the details with precision. If you’re a proactive operator with a passion for efficiency, exceptional communication, and a deep understanding of GoHighLevel, we want you on our elite team.

Who We Are:

We’re more than a content creation agency—we’re pioneers, redefining what it means to create world-class fitness content at lightning speed. We live and breathe fitness, capturing hair-raising moments that give our clients an undeniable edge.

Your Key Responsibilities:

1. Executive Support for Managing Director and Creative Director
- Calendar & Appointment Management: Keep schedules tight and priorities clear.
- Inbox Mastery: Manage email correspondence and ensure key messages are actioned or delegated.
- Weekly KPI Reporting: Deliver concise and accurate reports to drive business decisions.
- Personal Task Assistance: Handle tasks such as travel planning, online shopping, and personal scheduling.

2. Office and Account Management
- Client Onboarding: Own the onboarding process for new clients and ensure their experience is seamless from day one.
- Strategy Session Support: Attend client strategy calls, document key insights, and prepare actionable shoot briefs for our creative team.
- Project Tracking: Ensure client projects are scheduled, deadlines are hit, and creative outputs are top-notch.
- Team Coordination: Collaborate with Creative Strategists to maintain momentum and ensure task completion in GoHighLevel.
- Payout Reports: Build and manage fortnightly reports for Creative Strategist payments.

3. GoHighLevel Expert
- Audit & Optimise Workflows: Continuously improve and streamline GoHighLevel automations for maximum efficiency.
- System Maintenance: Ensure project details, client info, and workflows are always current and correct.
- Custom Reporting: Build detailed reports and dashboards for the leadership team.

4. Special Projects
- Efficiency Audits: Review and refine automations to eliminate bottlenecks.
- Onboarding Workflows: Build onboarding systems for new team members to hit the ground running.
- Proposal Automation: Create sales proposal workflows to accelerate the sales process.
- Careers Funnel: Develop a system to recruit and onboard top-tier Creative Strategists who align with our athlete mindset.

What We’re Looking For:

Skills & Experience:
- Proven Executive Assistant Experience: You’re a master of organisation, communication, and task prioritisation.
- GoHighLevel Power User: You know GoHighLevel inside and out and can build workflows with your eyes closed.
- Dan Martell’s “Buy Back Your Time” Principles: Familiarity with efficiency-focused frameworks is a huge advantage.
- Client Management: Strong background in account management or customer service.
- Fitness Enthusiast: You’re passionate about the fitness industry and understand the lingo and culture.
- Google Workspace Whiz: Docs, Sheets, and Slides are second nature to you.

You’ll Fit Right In If You:
- Thrive in fast-paced environments and know how to handle the heat.
- Love solving problems and bringing solutions to the table before they’re even needed.
- Are detail-oriented and never let things slip through the cracks.
- Bring positive energy and a growth mindset to everything you do.

Why Join Fitfam?
We’re building something epic—a place where high-performance meets creativity and collaboration. By joining Fitfam, you’ll become part of a world-class team obsessed with making waves in the fitness industry. Here, you’ll sharpen your skills, grow alongside fitness industry leaders, and contribute to stories that inspire action.

How to Apply:
Ready to level up? Apply with your resume, a brief intro video, and examples of your GoHighLevel work. Let us know how your experience aligns with the Fitfam mission.