Virtual Executive Assistant

A high-growth European communications company is looking for a virtual executive assistant to support one of our VPs in day-to-day tasks, and notably coordinating schedules, managing invoices, and handling key communications. The ideal candidate is highly organized, detail-oriented, and proactive, with strong multitasking abilities and excellent communication skills.

Key Responsibilities:
• Coordinate and manage the VP’s daily calendar, ensuring all appointments, meetings, and deadlines are effectively scheduled and prioritized.
• Process and track invoices, ensuring accuracy and timely payment.
• Serve as a liaison between the VP and other team members, clients, or stakeholders.
• Organize travel arrangements, including flights, accommodations, and itineraries, as needed.
• Assist in preparing reports, presentations, and correspondence.
• Handle email inbox management, responding to or delegating tasks as appropriate.
• Ensure follow-ups on pending tasks and maintain an efficient workflow.
• Maintain confidentiality and professionalism at all times.

Qualifications:
• Proven experience as an executive assistant or in a similar role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite and tools like Google Workspace.
• Excellent verbal and written communication skills in English.
• Ability to handle sensitive information with discretion.
• Familiarity with task management tools like Asana, Trello, or similar is a plus.
• Experience in coordinating schedules across multiple time zones is desirable.

Why Join Us?
• Work remotely with a dynamic, fast-growing company.
• Be part of an innovative and supportive team.
• Competitive salary and growth opportunities.

How to Apply:
If you are a detail-oriented, tech-savvy professional who thrives in a fast-paced environment, please send your CV and a brief cover letter detailing your experience to [insert contact email or application link]. We look forward to hearing from you!