Virtual Assistant with Project/Construction Management Experience

Virtual Assistant with Project/Construction Management Experience**
Remote | Full-time | 40 Hours per Week**

Job Overview:
We are seeking a highly organized and detail-oriented **Virtual Assistant** to support our steel building construction business. This role requires someone with experience in **project management or construction management**, who can handle administrative tasks, manage emails, oversee outsourcing, process invoices, and assist in project coordination. If you have a background in construction, excellent communication skills, and the ability to keep projects running smoothly, we want to hear from you!

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Responsibilities:**
Email & Calendar Management**
- Organize and respond to emails promptly
- Schedule meetings and appointments
- Maintain follow-ups on critical communications

Project Management Support**
- Assist in coordinating ongoing construction projects
- Communicate with vendors, contractors, and suppliers
- Monitor project timelines and deadlines
- Ensure smooth workflow between different teams

Outsourcing & Coordination**
- Research and hire subcontractors or freelancers as needed
- Manage third-party service providers
- Ensure outsourced tasks align with project requirements

Invoicing & Administrative Support**
- Prepare and send invoices to clients
- Track payments and follow up on overdue invoices
- Organize and maintain financial records related to projects

General Virtual Assistance**
- Document project updates and reports
- Assist with data entry and file management
- Perform other administrative tasks as required

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Qualifications:**
**Experience in Project Management or Construction Management** (Preferred)
Strong knowledge of **Google Workspace (Gmail, Google Drive, Docs, Sheets, Calendar, etc.)**
Experience with **project management tools** (e.g., Trello, Asana, ClickUp, or similar)
Excellent English communication skills (written and verbal)
Strong organizational and problem-solving skills
Ability to work independently and manage multiple tasks
Experience in **invoicing, bookkeeping, or financial tracking** (Preferred but not required)

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**Work Schedule & Compensation:**
**Full-time** | 40 hours per week
**Work hours:** Flexible, but must have at least **4 hours of overlap with U.S. business hours** (Monday–Friday)
**Salary:** Based on experience and skill level (to be discussed)
Long-term position with opportunities for growth

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How to Apply:
If you meet the qualifications and are interested in this role, please send the following:
1 **Your updated resume**
2 **A brief introduction about your experience in project/construction management**
3 **Your expected salary**
4 **Your availability (start date, preferred working hours, etc.)**

Send your application to matthew@barnsandbarndos.com with the subject line: **"Virtual Assistant – [Your Name]"**

We look forward to having you on our team!