Virtual Assistant with Finance & Accounting Expertise (QuickBooks Online, Bookkeeping, Compliance, etc.)

About Imbue Capital:

Imbue Capital is a multi-unit, multi-brand operating company dedicated to creating top-tier businesses. Our core values define who we are and guide everything we do:
• Excellence: If it’s worth doing, it’s worth doing well.
• Lifelong Learning: Leaders are learners.
• Accountability: Measure performance, and performance improves.
• Winning Work Ethic: Life responds to effort.
• Radical Transparency: Unwavering openness and honesty in all we do.
Join us on our mission to nurture world-class individuals and build world-class businesses that deliver excellence and drive exceptional results.

Job Summary:
We are seeking a highly skilled, detail-oriented, and experienced Virtual Assistant to support the co-founder of Imbue Capital in managing financial reports, bookkeeping, compliance tasks and other general administrative responsibilities for multiple portfolio companies. The ideal candidate should have expertise in QuickBooks Online and a strong background in finance and accounting. This role requires excellent communication skills, the ability to manage multiple priorities, and a strong commitment to confidentiality and discretion.

Key Responsibilities:

Finance & Accounting:
• Maintain company financials through QuickBooks Online for multiple companies, ensuring books are accurate, reconciled, and up to date by recording transaction regularly.
• Prepare and generate monthly and quarterly financial reports, including profit and loss statements, balance sheets, and cash flow reports.
• Create daily cash balance reports and other KPI reports to highlight business performance.

Compliance Support:
• Monitor and ensure compliance with state registrations and filings, including Secretary of State renewals and business registrations.
• Stay on top of deadlines for tax filings, business licenses, and other regulatory requirements.
• Assist with audits, financial reviews, and preparation of necessary documentation.

Administrative & Email Management:
• Monitor and organize the co-founder’s email inbox, prioritize communications, and ensure timely follow-ups.
• Assist with scheduling and coordinating meetings, using digital calendars effectively.

Document & Workflow Management:
• Organize and maintain financial and administrative documents for multiple businesses.
• Oversee document workflows, including obtaining necessary signatures, approvals, and archiving.
• Help document back-office SOPs (standard operating procedures)

General Administrative Support:
• Conduct research as needed for projects or meetings.
• Manage subscriptions, memberships, and other periodic administrative tasks.
• Assist in preparing presentations or materials for meetings.
• Help follow up on commitments and action items needed for the various portfolio companies.

Qualifications:

Required Skills & Experience:
• Finance & Accounting Expertise: A background in finance and accounting with at least 2 years of bookkeeping experience.
• QuickBooks Online Proficiency: Advanced knowledge and hands-on experience in handling bookkeeping needs for multiple companies. Must be able to record transactions, post journal entries, manage the chart of accounts, and perform reconciliations.
• Technical Proficiency: Advanced skills in Microsoft Excel, Google Workspace, and familiarity with financial analysis tools.
• Attention to Detail: High level of accuracy and precision in financial reporting and bookkeeping tasks.
• Communication Skills: Exceptional written and verbal communication in English, with the ability to draft professional emails and manage sensitive communications.

Preferred Qualifications:
• Experience in U.S. state compliance and Secretary of State filings.
• Familiarity with the financial operations of multi-unit, multi-brand companies.

Additional Requirements:
• Reliable high-speed internet and a professional remote work setup.
• Availability during U.S. business hours with occasional flexibility for urgent tasks.
• Proactive mindset and ability to anticipate needs before they arise.

How to Apply:
1. Submit your resume, highlighting relevant experience in QuickBooks Online, finance, and accounting.
2. Record a 2-3 minute video on Loom introducing yourself. This should include your background, skills, hobbies, and why you’re a great fit for this role. Please include any additional talents not listed in your resume that could create value for the co-founder; for example, photoshop experience, SEO optimization experience, etc. Include the link to your Loom video in your application.

We are excited to find someone who shares our values and passion for excellence. Join us in driving exceptional results at Imbue Capital!