Virtual Assistant for Government Contracting (One-Time Project with Ongoing Opportunity)

We are seeking a Virtual Assistant with experience in U.S. government proposal writing and subcontractor coordination to assist with a one-time project and potentially manage project operations if the award is won. The one-time project involves preparing and submitting a competitive proposal, and if successful, the VA will transition to managing the operations of the awarded project for approximately one year.

This is a remote role, ideal for someone highly organized and capable of managing communication, payments, and logistics over an extended period.

Responsibilities

One-Time Project (Proposal Development):
1. Vendor Sourcing:
• Identify and contact at least 3 subcontractors/vendors to gather price quotes for the provided opportunity.
2. Proposal Writing:
• Draft a compliant and competitive proposal based on solicitation requirements.
• Incorporate price analysis into the proposal.
• Be open to feedback and submit revisions after the owner’s review.
3. Submission:
• Ensure the proposal is finalized and submitted within the deadline of 3 business days after acceptance.

Ongoing Role (If the Award is Won):

If the award is successful, the VA will be responsible for the operational management of the project for the duration of the contract (approximately one year).
1. Subcontractor Coordination:
• Serve as the primary point of contact for subcontractors/vendors.
• Coordinate all communications related to the project.
2. Service Oversight:
• Arrange and monitor subcontractor services (e.g., meal service, deliveries, etc.).
• Track performance to ensure services meet contractual obligations.
3. Payment Management:
• Work with the CEO to review and approve invoices for subcontractors and vendors.
• Arrange timely payments in coordination with the CEO.
4. Project Updates:
• Provide regular updates on project progress and performance to the CEO.
• Track and report any issues or delays.

Project Details
• One-Time Project Payment: $40 USD upon successful completion of the proposal.
• Ongoing Project Management Payment: $50 USD per month if the award is won, for the duration of the project (approximately one year).
• The VA will transition to operational management responsibilities only after the award is successful.

Qualifications
• Proven experience in U.S. government proposal writing.
• Strong organizational and communication skills.
• Ability to coordinate with subcontractors and vendors efficiently.
• Experience in project management is a plus.
• Familiarity with managing payments and maintaining service quality.

Why Join Us?
• Flexible, remote work environment.
• Opportunity to grow your role from proposal writing to managing project operations.
• Build your expertise in government contracting.

How to Apply:
Please submit:
• Your resume showcasing relevant experience in government proposals and project coordination.
• A sample government proposal you have written or contributed to. Applications without a sample will not be considered.

We are seeking a candidate who can start immediately. Selected candidates will be contacted promptly for further discussion.