Virtual Assistant & Systems Integration Specialist

Join Vital Family Chiropractic as our Executive Assistant & Practice Operations Specialist, supporting our mission to transform family wellness through neurologically-based chiropractic care. In this role, you'll combine executive support expertise with modern operational tools to enhance our practice efficiency while maintaining our commitment to exceptional patient care. The ideal candidate is tech-savvy, highly organized, and passionate about natural wellness, ready to contribute to our vision of empowering families through holistic healthcare.

About Us

At Vital Family Chiropractic, we're transforming family wellness through neurologically-based chiropractic care. Founded by Dr. Whitley Caruso, our practice emerged from her personal experience with chiropractic care's life-changing impact. We empower families with hope, community, and healing through specific, neurologically-based chiropractic care.

Role Mission ????

As our Executive Virtual Assistant / AI Operations Specialist, you'll be instrumental in optimizing our practice operations while supporting our mission to empower families through natural wellness. You'll work directly with Dr. Whitley to streamline processes, implement AI solutions, and maintain the high level of professionalism our practice members expect.

The Ideal Candidate ????

We're looking for someone who embodies our core values:

- Integrity: Demonstrates unwavering commitment to professional excellence
- Power: Takes initiative in implementing innovative solutions
- Influence: Shows strong communication and leadership abilities
- Wisdom: Applies thoughtful consideration to all tasks
- Family: Values relationship-building and community
- Peace: Maintains calm and organized systems

Additional qualities we seek:

- Tech-savvy professional who embraces AI innovation while maintaining the human touch
- Detail-oriented organizer with exceptional follow-through
- Natural problem-solver who anticipates needs
- Self-motivated individual who thrives in a remote environment
- Passionate about natural wellness and holistic approaches

Core Hours & Structure

- Remote position based in the US
- Required availability: Monday & Wednesday 12:00 PM - 6:00 PM, Tuesday/Thursday/Friday 7:00 AM - 1:00 PM for team coordination
- 20-30 flexible hours per week
- Regular participation in team huddles and training

Primary Responsibilities

Executive Support

- Manage Dr. Whitley's calendar and communications with professionalism
- Coordinate with team members while maintaining our practice values
- Handle sensitive documentation with discretion
- Support practice growth initiatives

AI & Systems Management

- Optimize workflows using AI tools while maintaining our personal touch
- Maintain detailed documentation in our practice management systems
- Develop efficient processes that support our patient-first approach
- Create and maintain SOPs for practice operations

Administrative Excellence

- Support practice operations with attention to detail
- Manage communication flows while maintaining HIPAA compliance
- Coordinate with vendors and partners
- Assist with marketing and community outreach initiatives

Required Experience & Skills

- 1-3 years of executive support experience
- Proven expertise with AI tools and automation
- Strong proficiency in practice management software
- Excellent communication and organizational abilities
- Understanding of HIPAA compliance
- Commitment to natural wellness principles