Virtual Assistant/ Project Manager

We are seeking a detail-oriented, proactive Virtual Executive Assistant to provide comprehensive support in email management, project coordination, and calendar organization. The ideal candidate will be tech-savvy and experienced with productivity tools such as Asana and Fireflies.

Key Responsibilities:


Email Management:
- Monitor and manage inbox three times daily (morning, afternoon, and evening)
- Sort, prioritize, and respond to emails as appropriate
- Flag urgent matters requiring immediate attention

Calendar & Schedule Management:
- Maintain and organize daily calendar
- Schedule and coordinate meetings
- Prepare daily morning reports outlining:
* Day's schedule and commitments
* Priority tasks and deadlines
* Upcoming important events

Asana Project Management:
- Master Asana platform and serve as the primary project coordinator
- Create and assign tasks based on email communications
- Track project progress and ensure timely completion
- Manage upcoming product launches and related tasks
- Set up and maintain project workflows

Meeting Management:
- Review Fireflies meeting recordings
- Create detailed meeting summaries
- Send email recaps to relevant team members
- Create and assign follow-up tasks in Asana

Required Skills & Qualifications:
- Excellent written and verbal English communication skills
- Minimum 2 years of virtual assistant experience
- Proficiency in Asana, Fireflies, and general productivity tools
- Strong organizational and time management skills
- Ability to work independently and proactively
- Detail-oriented with excellent follow-through
- Experience in project management
- Reliable internet connection and home office setup

Preferred Qualifications:
- Previous experience working with US/Canada clients
- Background in project management or similar role
- Experience with product launches
- Knowledge of additional productivity tools

Personal Qualities:
- Self-motivated and proactive
- Excellent problem-solving skills
- Strong attention to detail
- Professional and diplomatic
- Ability to maintain confidentiality
- Flexible and adaptable to changing priorities


To apply, please submit:
- Updated resume
- Cover letter
- References from previous remote work experience
- Brief description of your experience with Asana and similar tools