Virtual Assistant

**Job Title: Virtual Assistant**

**Location:** Remote (with availability to coordinate across three states)
**Position Type:** Full-Time, Long-Term

**Company Overview:**
We are a dynamic and innovative interior design firm operating across three states, dedicated to creating stunning spaces that inspire and delight our clients. Our fast-paced environment requires a proactive and organized Virtual Assistant to support our growing team and help streamline operations as we continue to expand.

**Job Description:**
As a Virtual Assistant, you will play a crucial role in facilitating the day-to-day operations of our firm and ensuring that projects are executed smoothly and efficiently. This position offers significant room for growth and potential salary increases based on performance and a proven track record. You will be expected to be available from 9:00 AM to 6:30 PM Eastern Standard Time.

**Key Responsibilities:**
- **Scheduling**: Organize and manage calendars for both personal and work-related events, ensuring all appointments are scheduled efficiently.
- **Communication**: Answer phone calls, respond to emails, and serve as the primary point of contact for clients, contractors, architects, and other stakeholders.
- **Coordination**: Work closely with executive bookkeepers and project team members, coordinating tasks and ensuring everyone is aligned and informed.
- **Client Interaction**: Assist clients with technical needs, including guiding them through virtual meetings on platforms such as Zoom.
- **File Management**: Maintain organized filing systems (both digital and physical) that allow for quick access to important documents and information.
- **Supplier & Vendor Management**: Contact suppliers and vendors, following up on orders and deliveries related to our ongoing projects.
- **General Administrative Tasks**: Handle any other responsibilities typical of an executive virtual assistant, ensuring that all tasks are completed accurately and on time.

**Qualifications:**
- Proven experience as a Virtual Assistant or in a similar administrative role, preferably within the interior design or related fields.
- Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment.
- Excellent communication skills, both verbal and written.
- Proficient in using digital tools and platforms, including Zoom, Google Workspace, Microsoft Office Suite, and project management software.
- Ability to work collaboratively with a diverse team and a commitment to customer service excellence.

**Why Join Us?**
- Be part of a fast-growing interior design firm with a creative and supportive culture.
- Enjoy ample opportunities for professional development and advancement.
- Competitive salary with performance review milestones for potential increases.

**How to Apply:**
If you are excited about the opportunity to work in a fast-paced environment and meet the qualifications outlined above, we would love to hear from you! Please submit your resume along with a cover letter describing your relevant experience and why you are interested in working with us.

We look forward to conducting interviews with qualified candidates who share our vision