Virtual Administrative Assistant - With Growth Opportunities

Position Overview
If you've got talent burning a hole in your pocket, wishing your job actually made use of your skills, you might be just the person we're looking for.

We’re an online business management firm helping allied health practitioners build sustainable, profitable businesses through marketing and strategy. We’ve got a ton of exciting projects on the go this year—so many that we need an extra set of hands (and an ultra-organized brain) to help bring them to life.

A few questions…
Do you love keeping online spaces organized and engaging?
Are you the type of person who geeks out over workflows and automation tools?
Do you enjoy crafting content, organizing Kajabi, and keeping communities thriving?
Are you the one people call when their shortcut doesn’t work, and they need help figuring out how to fix it?
Do you get a kick out of working behind the scenes to make sure everything runs like clockwork?
If you’re nodding along, this role might be exactly what you’ve been looking for.

This is a full-time remote position that reports directly to our founder while working closely with key team members.

Duties and Responsibilities
Thinking this gig is tailor-made for you? Read on to learn more.

Content & Communications:

Create and schedule monthly newsletters, blogs, and social media content.
Draft and send monthly email templates to our community.
Generate Hello Audio AI content for engagement and updates.
Keep the MBA Telegram chat active with links and a hello audio feed.
Community Engagement & Management:

Manage and engage with our Facebook Group, encouraging meaningful conversations.
Encourage group members to transition to Telegram for deeper engagement.
Platform & Content Organization:

Organize and tag content within Kajabi (including email sequences).
Document and map pathways in Kajabi, ensuring updates are reflected in Geru and Notion.
Keep our Google Docs templates updated with branding and call-to-actions.
Locate SWIPE files in Google Drive and organize them in Notion.
Assist with updating and structuring MBA content to ensure clarity and accessibility.
Position Details
Here’s who this position is for:

A self-starter who thrives in an online work environment and knows how to keep projects moving.
Tech-savvy—you don’t just use online platforms, you figure out better ways to use them.
Detail-obsessed—you spot the mistakes before things go live and keep content polished.
Adaptable—you thrive on learning new tools and figuring things out on the go.
A community builder—you love engaging in online spaces and know how to keep a group active.
A systems thinker—you see the big picture, but you also care about the tiny details that make it all work.
A communicator—you can write and organize content in a way that makes sense and keeps people engaged.

Here’s what the right person will love about this position:

You’ll be paid to do what you already enjoy—organizing digital content, engaging with online communities, and keeping things running behind the scenes.
You’ll get to work in a fast-growing company where there’s plenty of room to learn and grow.
You’ll gain insider experience in the private practice world and how it connects to marketing, content, and community management.
You’ll be part of a company that values human connection, innovation, and making business easier for health professionals.
Application Instructions
If you’d like to be considered for this role, please respond to natasha@privatepracticealliance.com. by 25 Feb 25 with the following details:

Step #1: Record a video answering the question:
"If you were to jump/fall safely from a cliff, would you:
a) Fall with your back to the ground
b) Fall with your face to the ground
c) Dive in
d) Jump feet first

And why did you choose that answer?"

Step #2: Email it with the subject line: "I want to be a Virtual Admin."

If you want to step into a role that’s dynamic, tech-driven, and people-focused, this just might be the perfect job for you!

What We Do
We empower clinicians to build profitable private practices—so they can stay creative, professional, and in control of their business.

Our signature service helps practitioners break free from business struggles by giving them clear, actionable strategies that build a practice worth running and a life worth living.

We run a fun, dedicated team that’s committed to excellence, always sees opportunities for growth, and adapts as the business evolves.

Our Core Values
???? Balance – Hungry for achievement, despite challenges.
???? Empower – Our customer’s biggest cheerleaders and supporters.
???? Intention – We address questions, solve problems, and fix what’s broken.
???? Alliances – Building relationships in the most meaningful ways.
???? Innovation – Creating timely, well-crafted solutions.