Vendor Procurement Specialist

Position Overview:
We are seeking a highly organized and results-driven Vendor Procurement Specialist to join our team. This role involves sourcing and managing service-based vendors, negotiating contracts and pricing, and maintaining accurate bookkeeping records. The ideal candidate will have strong analytical skills, attention to detail, and the ability to build and maintain effective relationships with vendors to support the company's operational and financial goals.

Key Responsibilities:
Vendor Sourcing and Management:

Identify and evaluate service-based businesses to meet company needs.
Conduct market research to identify potential vendors and assess their capabilities.
Build and maintain a reliable vendor database for ongoing and future needs.
Negotiation and Contract Management:

Negotiate pricing, terms, and conditions with vendors to secure optimal contracts.
Establish agreements that align with company goals and ensure cost efficiency.
Monitor contract compliance and address any issues with vendors.
Bookkeeping and Financial Oversight:

Track and record all vendor-related financial transactions accurately.
Reconcile invoices and ensure timely payments to vendors.
Assist in budget planning and expense reporting related to vendor services.
Collaboration and Communication:

Work closely with internal teams to understand project requirements and timelines.
Serve as a liaison between the company and vendors to address concerns or queries.
Provide regular updates to management regarding vendor performance and costs.
Continuous Improvement:

Assess and refine procurement processes to drive efficiency and cost savings.
Monitor market trends and emerging service providers to stay ahead of industry changes.
Identify opportunities to consolidate vendor services and reduce costs.
Qualifications:
Bachelor’s degree in Business Administration, Supply Chain Management, Accounting, or a related field (preferred).
Proven experience in vendor procurement, contract negotiation, or a similar role.
Strong bookkeeping skills with familiarity in accounting software (e.g., QuickBooks, Xero).
Excellent communication, negotiation, and interpersonal skills.
Proficiency in Microsoft Office Suite, particularly Excel.
Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
Detail-oriented with strong analytical and problem-solving skills.
Benefits:
Competitive salary based on experience.
Comprehensive health, dental, and vision insurance.
Paid time off and holidays.
Opportunities for professional development and career growth.