Travel Agency Virtual Assistant

We are a fast-paced, client-focused luxury travel agency specializing in luxury, family, corporate, destination weddings, etc.. We are looking for an organized, detail-oriented Virtual Assistant to support our travel advisors and leadership team with administrative and operational tasks.
Key Responsibilities
Manage inbox and calendar for travel advisors and leadership
Handle supplier communications and follow up on bookings, confirmations & invoices
Research and prepare quotes and itinerary options using supplier portals
Assist with client documentation — passports, visas, travel insurance, etc.
Maintain CRM system with up-to-date client profiles and booking details
Create invoices, process payments, and manage trip files
Assist with marketing tasks — social media posts, Canva graphics, email newsletters
Monitor deadlines for payments, cancellations, and supplier requirements
Respond to client inquiries and follow up with existing clients (light client-facing tasks)
Handle data entry, file organization, and general admin support

Travel Booking & Reservation Management
Client Booking Coordination & Trip Fulfillment
End-to-End Travel Planning & Reservations
Booking & Managing Air, Hotel, Cruise & Tour Requests
Expert in Handling Client Travel Requests from Inquiry to Completion
Supplier Coordination & Client Travel Fulfillment
Seamless Travel Reservations & Client Experience Management

Tech Proficiency:
Project Management Tools: Upgrade to see actual info
Design Tools: Canva
AI Tools: ChatGPT,
Streamlining workflows using Upgrade to see actual info automation
Designing engaging visuals for social media and marketing using Canva
Leveraging AI tools for content generation, data analysis, and process automation