Strategic Executive Assistant

Job Title: Strategic Executive Assistant

Overview:
Join a fast-growing, entrepreneurial organization that thrives on innovation, automation, and high-impact decision-making. This is not your typical Executive Assistant role—it's a strategic, operations-driven position designed for someone who can optimize leadership workflows, implement automation, and streamline business operations at scale.

If you’re a proactive, tech-savvy EA with experience working in a fast-paced, global business environment, this is your chance to step into a role that goes beyond calendar management and truly shapes how the executive team operates.

Key Responsibilities:
? Executive Systems & Workflow Optimization

Implement proven EA systems and technology to enhance executive efficiency.
Develop structured processes for managing high-priority initiatives.
Ensure leadership priorities are executed seamlessly across departments.
? Automation & AI-Driven Efficiency

Leverage AI-powered productivity tools to automate workflows and eliminate inefficiencies.
Implement process automation using tools like Zapier, Notion AI, and Otter.ai.
Optimize CRM, project management, and scheduling automation.
? Project Management & Leadership Support

Manage high-level business priorities, ensuring all teams stay on track.
Coordinate cross-functional projects, keeping timelines and budgets aligned.
Provide executive reporting, KPI tracking, and data-driven insights.
? Client & Stakeholder Management

Maintain and enhance client relationships at scale with proactive, personalized outreach.
Oversee executive communication, ensuring high-touch engagement with key stakeholders.
? Business Reporting & Strategic Planning

Support executive decision-making through data analysis, dashboards, and forecasting.
Monitor operational KPIs and recommend improvements.
Key Technologies & Skills Required:
???? Workflow automation & project management: Upgrade to see actual info, Asana, Notion, Trello
???? AI-powered productivity tools: ChatGPT, Zapier, Otter.ai, Notion AI
???? CRM & customer engagement automation: HubSpot, Salesforce, ActiveCampaign
???? Executive reporting & data analysis: Power BI, Google Data Studio, Tableau
???? Communication & scheduling automation: Calendly, Clockwise, Slack, Teams

Who You Are:
?? A strategic EA who drives efficiency and transforms how executive support functions.
?? An automation expert, constantly looking for smarter ways to streamline workflows.
?? A high-level project manager, ensuring initiatives are executed flawlessly.
?? Data-driven and analytical, making informed decisions with confidence.
?? A strong communicator, capable of managing high-profile relationships.
?? A self-starter who thrives in a fast-paced, evolving business environment.

Why Join Us?
???? Be part of a rapidly expanding, industry-disrupting organization.
???? Huge career growth opportunities—this role could evolve into a senior leadership position.
???? Work at the cutting edge of automation, AI, and executive strategy.
???? Make an impact beyond business, contributing to meaningful initiatives.

Who This Role Is NOT For:
? Someone looking to "grow into" a high-level EA role—this requires proven expertise.
? An assistant who simply follows instructions—we need a decision-maker and problem-solver.
? Anyone uncomfortable with technology, automation, and high-pressure environments.

How to Apply:
Interested candidates should send their resume and a cover letter detailing their experience in executive systems, automation, and high-level project management.

???? Email applications to Upgrade to see actual info
???? Subject Line: “Strategic EA Application – [Full Name]”

???? Ready to redefine executive support and drive operational excellence? Apply now!