Standard Operating Procedures (SOP) Champion

Join Our Team and Help Systematize a Growing Digital Marketing Agency!
Are you OBSESSED with details? Do you love creating structure, documenting processes, and making complex tasks easy to follow? Are you the type of person who watches a tutorial and can immediately break it down into clear, actionable steps? If so, we want YOU!

Position: SOP Creation & Documentation
Location: Remote
Hours: Part-Time (with potential to go Full-Time)
Compensation: Competitive, based on experience

About Us:
We are a fast-growing digital marketing agency with a BIG goal: documenting 100% of our business operations so that we can streamline our company by the end of this year.
We need an extremely detail-oriented Virtual Assistant to help take our training videos and convert them into comprehensive Standard Operating Procedures (SOPs) with clear instructions, images, checklists, and even video snippets when necessary.

This is NOT a typical VA role. We need someone who is:
Flexible - You thrive in a fast-paced environment with a LOT of info coming at you
Insanely organized – You LOVE structure, clarity, and efficiency.
A quick learner – You can absorb new information fast and ask smart questions.
A process thinker – You can break down complex tasks into simple, repeatable steps.
Tech-savvy – You can work with AI, automation tools, and online documentation software.
Committed to quality – Sloppy work won’t cut it; you take pride in your attention to detail.

What You’ll Be Doing:
Hop on team trainings or watch training videos recorded by our team.
Extract key steps, decision points, and nuances from the video.
Document everything in a structured Standard Operating Procedure (SOP) format.
Include step-by-step instructions, annotated screenshots, checklists, and visuals where necessary.
Organize SOPs into a system that is easy to use and follow.
Continuously improve existing SOPs based on feedback.

Examples of SOPs you might create:
How to set up a domain and website for a client.
Step-by-step process for handling a client call.
SEO - Keyword research
Website Quality Control
Hiring, payroll, and internal administrative processes.

What We’re Looking For:
Fluent English Speaker & Writer – Your grammar, spelling, and clarity are top-notch.
Extreme Attention to Detail – You notice the small things others miss.
Fast Learner – You can watch a training video once and grasp the essentials.
Proactive Communicator – You ask smart questions and clarify when needed.
Experience Creating SOPs, Checklists, or Training Guides - Examples would be great
Ability to Work with Documentation Tools (Google Docs, loom, descript, Chatgpt).

Bonus points if you:
Have worked in digital marketing before.
Are familiar with AI tools like ChatGPT for refining documentation.
Have experience with process automation or workflow optimization.

How to Apply (2-Step Process)
We’re only looking for people who genuinely love organization and details, so we’ve designed a simple test to filter for the right candidates.

STEP 1: Apply via Email - NOT on online jobs

Email: Lewis@bluecrocus.ca
Subject Line: SOP VA Application – [Your Name]
Introduce yourself in a short paragraph.
Shoot a short loom video introducing yourself and showing how to navigate to settings in gmail and set up a signature for a gmail (here are instructions if you don’t know how - https://support.google.com/mail/answer/8395?hl=en&co=GENIE.Platform=Desktop)
Include a link to your resume and any relevant work samples (if available).

STEP 2: The Test Task
If your application looks good, we’ll send you a short training video (under 2 minutes). Your task will be to document it into an SOP according to a template and email it back to us.
This is your chance to show us your attention to detail and ability to break down processes.

Why Work With Us?
Long-term opportunity with room to grow. (we are a team of 22 and growing)
A collaborative and supportive team.
Flexible work hours – work from anywhere.
Exciting chance to build a world-class documentation system for a scaling company.

APPLY NOW if you’re ready to transform chaos into clarity and build a structured system that will power a growing company for years to come!

Email your application to: lewis@bluecrocus.ca
We can’t wait to see what you create! ????