Rockstar Administrative Assistant

Job Title: Rockstar Administrative Assistant (AA)
Location: Phoenix, Arizona, USA (remote)
Job Type: 5 hours/week to start
Salary: $4-5/hour
About Us: We are a vacant land sales company, specializing in making land affordable with our owner financing program. We help our clients by matching them with the location, size and price point that works within their budget. We love to get to know our customers through phone, email and text conversations, so we can understand what will make their dreams come true.
Job Overview: We are seeking a highly organized and proactive Rockstar Administrative Assistant to join our growing team. This position is crucial for ensuring the smooth operation of our daily activities and supporting the founder in managing time and priorities effectively. The ideal candidate will be a self-starter with excellent communication skills and a passion for helping others succeed.
Responsibilities:
Calendar Management:
Schedule and manage appointments, meetings, and events.
Ensure the founder's calendar is up-to-date and optimized for productivity.
Inbox Management:
Monitor and respond to emails on behalf of the founder.
Categorize and prioritize emails to ensure timely responses.
Documentation and SOP Creation:
Document processes and create Standard Operating Procedures (SOPs) for various tasks.
Maintain and update the SOP manual as needed.
Administrative Support:
Handle phone calls, messages, and other communications.
Organize and maintain files and records.
Prepare reports, presentations, and correspondence.
Assist with creating and implementing automations around email content, funnel, and website updates.
Task Management:
Assist with project management tasks and track progress.
Coordinate with other team members to ensure task completion.
Personal Assistance:
Assist with personal tasks as needed to support the founder's work-life balance.
Qualifications:
Experience:
2-5 years of experience as an Administrative Assistant or in a similar role.
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Experience in vacant land sales is a plus.
Skills:
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficient in AirTable, Google Suite, photo editing/thumbnail creation, use of AI and more.
Attributes:
High level of discretion and confidentiality.
Ability to work independently and as part of a team.
Proactive attitude with a problem-solving mindset.
Benefits:
Flexible payroll platform, paid time off starts at 1 hour per 20 hours worked, extra incentives for excellent performance, and more.
How to Apply: Please send your resume and a cover letter and loom video to support@fairhopeholdingsllc.com with the subject: Applying for Rockstar Administrative Assistant. In the loom video please respond to these 3 points:
Tell me about your previous experience as a virtual assistant.
How do you stay organized while working remotely across different time zones?
How would you approach a situation where a client is unclear about their needs or requests?