Real Estate and Property Management Assitant

Company’s Overview:
As a dynamic and competitive organization, we are seeking someone who excels in providing exceptional service and delivering positive results in a timely manner. We are a company where your talents are valued, and your growth is nurtured.
We welcome you to a workplace that not only values your skills but also invests in your overall development and offers a fulfilling and rewarding career experience. Our company's culture and values are rooted in a strong foundation characterized by excellence, innovation, collaboration, integrity, and resilience. Cultivating an environment conducive to collaboration and growth, our company stands as the optimal choice for career advancement.

We are seeking a proactive and highly organized Executive Assistant to support a busy professional with a diverse set of responsibilities. The role encompasses accounting, property management, personal scheduling, and travel booking, providing an exciting opportunity for someone looking to grow in multiple fields.

Key Responsibilities:

Accounting Support:

Manage and organize accounting for personal finances and multiple LLCs.
Track expenses, invoices, and ensure accurate financial records are maintained.
Assist with tax preparation and financial reporting.

Property Management:

Oversee the management of multiple rental properties.
Coordinate maintenance, repairs, and tenant communication.
Ensure timely rent collection and manage property-related paperwork.
Managing collections and rent payments
Handling lease renewals and agreements
Communicating with tenants regarding maintenance issues, lease terms, and other customer service concerns
Coordinating and overseeing property maintenance and repairs
Managing tenant move-ins and move-outs
Keeping accurate records of property activity, including maintenance, inspections, and financial transactions

Appointment Scheduling:

Schedule personal appointments such as doctor visits, vehicle maintenance and meetings.
Organize and prioritize calendars for maximum efficiency.

Qualifications:
Experience:

Previous experience in accounting, property management, or personal assistance is highly preferred.
Strong organizational skills and the ability to juggle multiple tasks.

Technical Skills:

Good skill with Google Docs and Email
Familiarity with accounting software and tools (QuickBooks, Excel, etc.) is a plus
Familiarity with property management platforms and CRM tools is a plus.

Communication:

Excellent verbal and written communication skills.
Ability to handle correspondence and manage relationships with tenants, vendors, and clients.
Detail-Oriented:

Strong attention to detail with a high level of accuracy in financial and property management tasks.

Additional Job Requirements:
- College or Associate Degree
- Detail-oriented, highly motivated, and trustworthy
- Fluent English speaker
- Excellent English grammar: written and spoken
- Very reliable high-speed internet and backup data connection
- This is a full-time, long-term position
- Based on the client's request operating hours - Monday through Friday, 40-hour/week
- Ability to work New York morning time (8:00 am to 12:00 pm) which is 8:00pm-12:00am Manila time

The compensation package includes:
- Competitive compensation
- Benefits: 13th-month pay, generous leave credits, and paid holidays.
- Growth potential: compensation increases with tenure.
- Collaborate working with skilled and accomplished teaUpgrade to see actual infombers.
- Ideal for career advancement.
- Enjoy the benefit of a work-life balance environment.

Please answer the following questionnaire.

Give us a sentence or two about why you would be a good fit for this position.
What's something unique or interesting about you?
What's the last book you read that had an impact on you? Why?
Tell us about a recent project or problem that made you better, faster, smarter, or more efficient.
Please describe your work ethic.
What would other people say are your biggest challenges when it comes to work?
Write a paragraph explaining why I should hire you. Don’t send a list of your experience; describe it to me.
Are you currently employed? If so, where are you working, and how many hours are you working?
Are you willing to work full-time? If not, how many hours per week are you willing to work?
Do you already have another job? If so, where are you working, and how many hours are you working?
Have you worked for foreign employers before? Which companies were they, and what countries were they from? If you worked for any American companies, which states were they located in?
Will you work from home or from an internet café?
Do you have your own computer and internet access?
Please link a screenshot of your computer’s specifications.
Please link a screenshot of your speedtest.net results.
Confirm that you have the ability to make outbound phone calls if we provide you with the service (e.g., RingCentral).
What city/region do you live in?
When would you be available to start work?
Are you looking for a long-term working arrangement? Do you have anything that would interfere with you working for the firm long-term?
Please link a short video (not more than 3 minutes) of yourself on why you are a good fit for this role.