Purchasing Administrator

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COMPANY OVERVIEW

We believe in Excellence, Integrity, Agility, Rigor and Fearlessness. To consistently deliver on our promise of “Better care. Better life”, these five core values form the bedrock of our identity, culture and success. They give us a common purpose and we all collectively understand them, work towards them and live by them every day.

2San is a leading global distributor designing and delivering an expanding range of products and solutions that fit into three core categories: Clean, Protect and Test.

We’ve grown rapidly into an industry ‘disruptor’ in our own right by championing innovative products and solutions that seek to deliver better care, better life. We advocate for the movement that empowers people to own their own health and make informed decisions about it.

As a partner of choice, 2San’s client-base has spans government institutions worldwide, at central and region/state levels, the private healthcare sector, and some of the largest private sector corporations on the global stage: MacDonald’s, Costco, Amazon, Walmart, Rolls Royce and the Woolworths Group, to name but a few.

We have ambitious plans for our future and as a valued member of our team we look to you to share in, and embody, our vision – to make our journey your journey. We’re invested in you, and dedicated to fostering a vibrant culture that develops your skills, nurtures your potential, and stimulates your professional growth for a lasting career with us.

This job profile will not remain static as you will be empowered to map out your own trajectory and showcase your abilities to ensure you reach potential and thrive.



ROLE OVERVIEW

This role is for a highly motivated and detail-oriented Purchasing Administrator to join our global supply chain team. It is a critical role involved in managing the procurement and shipping process to ensure supply into all 2San regions (Australia, US & UK). Responsibilities include creating purchase orders, managing production schedules with suppliers, coordinating freight bookings, monitoring shipments and working with regional operations teams to deliver goods into the local warehouses.



Key Attributes: HUNGRY, HUMBLE & SMART



KEY ACCOUNTABILITIES/RESPONSIBILITIES

Purchase Order Processing:

Create Purchase Orders (POs) in 2San’s ERP system (Microsoft Business Central), ensuring they align with the required specifications, quantities, and pricing.
Issue POs to Suppliers, ensuring acknowledgment and confirming the lead times for product manufacturing and shipping.
Coordinate with the Finance Team to manage invoice payments, verifying supplier invoices against POs and confirming payments once complete.
Monitor production against schedule and escalate delays / issues as appropriate.
Shipping & Freight Bookings:

Create Shipping Assumptions to document shipment weights / dimensions that will be used for booking flights / containers.
Coordinate freight bookings with freight forwarding partners and suppliers to confirm bookings via sea / air.
Manage production against schedule and coordinate with forwarding partners / suppliers to ensure that all operational requirements are ready in advance to collect goods.
Gather freight quotes and send for approval.
Collect shipping documents and ensure they are communicated to the right parties to allow for smooth export / import / delivery to warehouse.
Receive stock into 2San ERP system upon collection and ensure lot traceability of product is maintained at all times.
Shipment Monitoring & Coordination:

Track Shipment Status for all active shipments and ensure that products are moving as expected against schedule or escalate where there are delays / issues.
Notify Regional Operations teams of inbound shipments and arrange deliveries to the warehouse.
Confirm receipt of goods at the regional warehouse to ensure they are correctly received into the 2San system and quantities / products are verified against expected amounts.
Resolve shipment issues such as delays, damages or discrepancies working closely with freight forwarders / suppliers / operational teams.
Collaboration & Cross-Functional Coordination:

Collaborate with internal teams such as finance and regional operations teams to ensure smooth processing of purchase orders and shipments.
Develop strong relationships with suppliers and freight forwarding partners to maintain close communication and ensure all orders are planned / executed effectively.
Produce reports and notify teams around inbound supply so that they have full visibility of order status including any delays or issues.
Documentation & Reporting:

Maintain accurate records and ensure all key documents are recorded within the 2San system for future reference.
Generate shipment / order / spend reports to provide internal teams with visibility over all live orders.
Gather and store quality records as required for future audit and to meet 2San’s quality and regulatory requirements.
Maintain global order tracker to monitor status for all Purchase Orders through to completion.


KEY SKILLS & EXPERIENCE

Previous experience in supplier relationship management
Previous experience working with ERP systems
Previous experience working with Microsoft Business Central desirable
Strong communication skills
Capable to work under pressure
Excellent English-speaking skills
Proficient in Microsoft Office (Excel, Powerpoint, Word)
Previous experience in procurement / purchasing processes and import / export processes


PERSON SPECIFICATION

Technical Expertise

· A relevant bachelor’s degree, or equivalent professional qualification.

· A minimum of 3 years post qualified experience in a similar role, preferably within a start-up or scale up environment.

OR

· A minimum of 6 years recent experience in a similar role, preferably within a start-up or scale up environment.

AND

· Significant executive support experience

· Proficient in the use of the MS Office suite

· Experience within a fast-paced and high energy environment

· An aptitude for executing business improvement initiatives.

· Experience of troubleshooting problems and providing recommendations.

· Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

· Able to maintain a high level of integrity and discretion in handling confidential information.

· Excellent judgment is essential.

· Ability to switch gears at a moment’s notice.

· Experience in a global business environment

· Experience in a start-up environment.



Special Aptitudes

· High-impact communication skills with the ability to influence

· Ability to nurture collaborative relations

· Relentless focus on stakeholder needs and service excellence

· Ability to work under pressure with a positive “can do” attitude.

· Superb time management, analytical, decision-making, and problem-solving skills.

· Proactive and agile work ethic



Circumstances & Compensation

Fluent in English (C2 or above)
Must be eligible to work in UK time zone
Location: Remote, work from home
Compensation: 50,000 PHP per month
Perks & Benefits: Work from home, Paid training and ongoing learning & development courses, Access to 2San’s EapAssist Employee Program, Centr Fitness App and Wellness Subscription, Birthday Cake, Monthly Game Prize, 13th Month Pay, Annual PHP get together event, Annual Job Review and Contract Renewal
We believe in looking after the people who power our business. That’s why we give everyone who joins access to Perkbox. It’s part of our commitment to look after you beyond just the pay packet. A Perkbox account gives you 24/7 access to perks, benefits, discounts, wellbeing tools and loads more!


Technology Setup

In addition to the above, you must also have the appropriate technology system & software in place as below:

Internet not lower than 50 MBPS
Less than 3 year old Laptop or PC with at least Intel Core i3 processor and 4GB RAM (or equivalent)
Noise cancellation headset & a webcam