Project Coordinator - Virtual Assistant

Job Description:
We are looking for an experienced and highly organized Project Coordinator - Virtual Assistant to manage and execute multiple ongoing projects (5-10 simultaneously) while maintaining a high standard of efficiency and quality. The ideal candidate will take ownership of baseline project work, allowing the executive team to focus on final reviews and approvals. This role also includes regular weekly check-ins with the executive team to review progress, address any challenges, and finalize deliverables.

Responsibilities:
• Project Execution: Independently manage and execute tasks for multiple projects, ensuring they meet quality and timeline expectations.
• Research and Reporting: Conduct in-depth research and prepare detailed reports to support project goals.
• Contract Deliverables: Track and fulfill contract requirements, ensuring timely and accurate submissions.
• Progress Management: Monitor project workflows, identify potential bottlenecks, and implement solutions to maintain smooth progress.
• Team Coordination: Act as the primary point of contact for project-related updates, coordinating with clients, teams, and stakeholders.
• Documentation: Maintain accurate records of project progress, milestones, and outcomes.
• Weekly Check-Ins: Participate in weekly check-in meetings with the executive team to review updates, address concerns, and finalize projects.
Requirements:
• Exceptional English communication skills (written and spoken).
• Proven ability to manage and execute tasks across multiple projects simultaneously.
• Experience with project management tools (e.g., Trello, Asana, Smartsheet) and the Microsoft Office Suite.
• Strong research, analytical, and organizational skills.
• Ability to work independently, demonstrating initiative and accountability.
• Proactive in identifying challenges and proposing solutions.
• Exceptional organization skills
• Exceptional skills with excel, formatting, creating visually esthetic professional documents.