Personal Virtual Assistant

Join Greg Kufera - an entrepreneur, filmmaker, and creative technologist recognized in Forbes 30 Under 30 - as his personal assistant.

Greg is co-founder of Cinapse, a platform to streamline production for major motion pictures and premium TV shows. He also co-founded iKHOR, where he led the development of cutting-edge AI tools that transformed the animation and VFX industries.

In addition to his startup work, Greg served as Lead Tech Consultant on HBO’s Silicon Valley and performed as a creature actor in Star Wars series The Mandalorian, Ahsoka, The Book of Boba Fett, and Obi-Wan Kenobi.

If you're organized, proactive, and excited to support someone operating at the crossroads of tech and entertainment, this is a rare opportunity.

Your Role:
As a Personal Assistant, your primary goal is to ensure Greg’s productivity by managing daily tasks and providing seamless support. You’ll be expected to manage a wide variety of tasks, from scheduling and travel coordination to more creative and/or technological research and communications. The ideal candidate is organized, detail-oriented, tech-savvy, and comfortable working independently with minimal oversight.

Responsibilities:
• Calendar management: schedule meetings, coordinate across time zones, and send reminders
• Coordinate domestic and international travel, including booking flights, trains, and accommodations
• Research and data entry (e.g., comparing services, compiling vendor lists, etc.)
• Make personal and professional appointments (doctors, salons, etc.)
• Track and manage documents (e.g., medical records, insurance claims, receipts)
• Make phone calls to book appointments, follow up on services, and handle customer support issues (refunds, rescheduling, etc.)
• Place online orders and track deliveries
• Process payments, expense reports, and simple invoicing
• Draft and send emails on behalf of Greg
• Maintain and update task management systems (e.g., Notion)
• Conduct personal errands virtually (e.g., sending gifts)

About You:
• Excellent verbal and written communication skills in English
• Strong organizational and time management skills
• Tech-savvy and comfortable using tools like Gmail, Google Calendar, Slack, Notion, 1Password, etc.
• Quick learner and self-starter who can work independently
• Trustworthy, reliable, and detail-oriented
• Able to work across time zones and adjust based on evolving priorities

Working Hours:
• Full-time position (40 hours/week)
• Primarily overlapping with US Pacific Standard Time (PST), with some flexibility to coordinate with European (CET) and Japan Standard Time (JST) when needed

Compensation & Benefits:
• Hourly rate: $5/hour full time (2080 hours/year)
• Fully remote role
• All major holidays PTO

To Apply:
• Reply to this job posting with a link to your resume
• Include "VA Application_Your First and Last Name" in your subject line
• Include a few sentences explaining why you want this role and why you believe you’re a great fit

Hiring Process:
• Submit your application
• If shortlisted, attend a video interview to discuss your experience and the role in more detail.