Personal Assistant to the Controller (Scheduling)

We are seeking a highly organized and detail-oriented Personal Assistant to provide scheduling and administrative support to the Controller. This role is critical to ensuring that the Controller’s calendar, deadlines, and communications are effectively managed, contributing to the smooth operation of the Finance Team and the organization as a whole.

Key Responsibilities:
Scheduling & Calendar Management: Provide scheduling support for business meetings requested by the Controller, staff, and external business contacts, primarily using Google Calendar.
Coordination with Other Assistants: Collaborate with other personal assistants to manage overlapping schedules and coordinate meetings, ensuring the Controller’s availability is optimized.
Monday Board Management: Update and maintain the Controller’s task list and ensure timely communication of action items to the Finance Team and relevant staff members.
Deadline Tracking: Monitor and track the Controller’s deadlines, including accounting and reporting deadlines, and ensure action items are delegated and completed by the appropriate team members.
Liaison with External Agencies: Communicate with external partners such as CPA accountants, government agencies, suppliers, and customers to facilitate document submission and track progress toward completing tasks on the Controller’s list.
Phone Call Scheduling: Organize and schedule phone calls as needed, ensuring the Controller’s time is managed effectively.
Reporting Structure: This role reports directly to the Controller.

Qualifications:
Monday.com experience required.
Proven experience as a personal assistant, executive assistant, or similar role.
Proficiency in Google Calendar, Monday Board, and other scheduling or project management tools.
Strong organizational skills and the ability to manage multiple tasks and deadlines.
Excellent communication skills, both written and verbal.
Ability to work independently, as well as collaborate with internal and external teams.
High attention to detail and ability to maintain confidentiality.