Personal Assistant

PLEASE READ BEFORE SUBMITTING APPLICATION

As a Personal Assistant, you will support the daily operations of multiple ventures, including podcasting, real estate, and digital marketing. You will handle professional and personal tasks, ensuring seamless coordination, organization, and execution of responsibilities. Your role will also involve creating systems, managing schedules, handling travel arrangements, and supporting marketing initiatives like sponsorship acquisition and website management.

Organizational Support:

Develop and implement processes and systems using Notion, Podio, Todoist, and Google Drive.

Maintain calendars, book appointments, and schedule meetings across different ventures.

Ensure efficient use of organizational tools and systems.

Administrative Tasks:

Perform data entry and analysis.

Handle email management and correspondence.

Review, summarize, and manage contracts in English.

Book travel arrangements and personal errands as needed.

Real Estate Assistance:

Analyze properties and assist with financial evaluations.

Coordinate with agents, brokers, and property managers.

Marketing & Podcast Support:

Assist with podcast scheduling, guest outreach, and social media management.

Support website design and updates.

Learn to identify and reach out to potential sponsors (training provided).

Personal Tasks:

Arrange travel, appointments, and personal errands.

Source and purchase gifts or personal items as needed.

Outreach & Engagement:

Communicate with vendors, partners, and clients professionally.

Support networking and relationship management efforts.

AI & Tech Proficiency:

Utilize ChatGPT and/or Perplexity for research, drafting, and brainstorming.

Ensure work is conducted securely with a VPN.

Accountability & Communication:

Stay accountable for tasks and deadlines.

Proactively ask questions for clarity and follow through on assignments.

Flexibility & Availability:

Be available during off-hours for urgent tasks.

Adapt to shifting priorities and tasks.

Proficiency with Google Drive, Notion, Podio, and Todoist.

Ability to use ChatGPT and/or Perplexity for productivity.

VPN installed and active for secure work.

Background in marketing, podcasting, or website design.

Strong organizational and time-management skills.

Ability to read, understand, and summarize contracts in English.

Effective communication and outreach skills.

Ability to book travel and appointments efficiently.

Willingness to learn sponsorship acquisition strategies.

Willing to work off-hours and handle miscellaneous tasks as needed.

Completion of personality tests (Myers-Briggs, DISC, etc.) before hiring.

To apply for this position, please provide the following:

Myers-Briggs Personality Test Results:

Share your Myers-Briggs personality type and a brief reflection on how it aligns with this role.
Motivation & Interest:

Write a brief description explaining why you are interested in this role and what aspects of the position excite you or what you hope to learn.
Google Calendar System:

Provide an instructional format on how you propose to use Google Calendar to manage my schedule effectively. Detail how you will add, categorize, and communicate calendar events.
Organizational & Productivity Approach:

Describe how you organize your life digitally and the tools or methods you use to stay productive.
PLEASE SEND ALL REQUESTS OR APPLICATION to: aldo@kaizen-development.com