Part-Time Virtual Assistant (Operations & Client Support)

Black Men Meditate (BMM) is a mindfulness and leadership development company empowering high-performing Black professionals to reclaim peace, balance, and purpose. We deliver premium coaching programs, retreats, and corporate wellness solutions.

We are seeking a detail-oriented, reliable Virtual Assistant to handle client operations and support program delivery.

Key Responsibilities:
• Client Onboarding & Scheduling: Set up coaching calls, send welcome materials, and manage program enrollments.
• Program Support: Communicate weekly with participants in our group and 1:1 coaching programs, ensuring they stay
on track.
• Calendar & Task Management: Schedule meetings using Calendly and track deliverables using Notion.
• Email & Customer Service: Respond to inquiries from participants and prospects in a professional and timely manner.
• Basic Research: Assist in finding venues for retreats and compiling potential corporate partners.
• Data Entry & Reporting: Maintain accurate records in ActiveCampaign and Notion; provide weekly updates to the
team.

Qualifications:
• 2+ years experience as a VA or Operations Assistant (preferred)
• Familiar with project management tools (Notion, Trello, or Asana)
• Comfortable using Google Suite, Calendly, and email platforms
• Excellent written and verbal English communication skills
• Strong attention to detail and organizational skills
• Interest in wellness, mindfulness, or coaching industry is a plus

What We Offer:
• Long-term, stable work environment
• Monthly performance bonuses for exceeding expectations
• Opportunity to grow as the company expands
• Access to mindfulness and leadership development content

Work Hours: Flexible, but must overlap 3-4 hours with US Eastern Time (9 AM - 5 PM EST)