Odoo Workflow & Operations Specialist

Job Summary:

We are seeking a detail-oriented and organized Odoo Workflow & Operations Specialist to support financial tracking, purchase order management, and project coordination across various departments. This role will be responsible for managing approval workflows, tracking expenses, and ensuring seamless operations using tools like Odoo and Asana. The ideal candidate will have strong analytical skills, excellent communication abilities, and experience with operations and administrative processes.

Key Responsibilities:

Odoo Tracking and Submission
Manage request intake through Asana, ensuring all submissions are properly documented.
Track new approvals and submit them to the VP for validation.
Create and manage purchase orders in Odoo.
Export and track monthly reports of unpaid and paid bills.
Compare sales orders to final invoices to generate bills from the Sourcing department.

Marketing Operations Expense Tracking
Monitor and document marketing-related expenses.
Assist in maintaining financial records related to marketing operations.

Monthly Data Collection
Tag teams in Asana to collect and track monthly hours and expenses.
Ensure timely submission of required data for operational reporting.

Apparel Inventory Request Intake and Tracking
Process inventory requests through Asana.
Track and document inventory usage.
Generate and provide monthly reports on inventory used, including dollar amounts.

Asana Organization and Follow-Ups
Maintain structured workflows in Asana.
Follow up on pending tasks to ensure smooth operations.
Assist teams in organizing project timelines and deliverables.

Qualifications & Requirements:
2+ years of experience in operations, finance, or administrative roles.
Proficiency in Odoo, Asana, and other project management tools.
Strong analytical and problem-solving skills.
Excellent attention to detail and organizational abilities.
Ability to multitask and prioritize tasks effectively.
Strong communication and collaboration skills.
Experience with financial tracking and purchase order management is a plus.