Medical Personal Assistant

We are seeking a highly organized and professional Medical Personal Assistant to support a busy executive.

This role requires strong communication skills, excellent organization, and the ability to handle confidential matters with discretion. You will be interacting with lawyers, accountants, and other high-caliber professionals, so a high level of English proficiency is mandatory.

Your Top Tasks:
Virtual Meeting Management – Attend and manage virtual meetings using Fathom, take detailed notes, and provide summaries.
Calendar Management – Organize and oversee the personal calendar, ensuring seamless scheduling.

Email & Correspondence Handling – Draft and respond to letters and emails, manage key inbox sections.
Phone & Email Communications – Handle incoming and outgoing communications professionally.
Document Preparation – Draft professional letters and documents as required.
Legal & Medical Administration Support – Assist with legal or medical-related tasks (preferred but not required).

Job Requirements:
Experience as a Personal Assistant, Legal Aid, or in Medical Administration is preferred.
Strong Microsoft Office (Word, Excel, Outlook) and general computer skills.
Ability to communicate professionally with high-caliber individuals (lawyers, accountants, executives).
Strong English proficiency (written and verbal).
Highly organized and detail-oriented.
Ability to handle confidential information with discretion.
Flexible availability is needed, generally 9-5, Monday to Friday, with occasional weekends if needed. Some days you will work 12 hours a day and some 4 hours a day. So we need maximum availability but this will come with pay increases.

Perks:
Highly flexible working hours.
Long-term stability and career growth.
Opportunities for bonuses based on performance.
Training and onboarding provided.
Salary:
Competitive salary based on experience, paid weekly or fortnightly.

To Apply for the Job:
Change the subject line to: "I’m an excellent Medical PA".
Answer the following carefully:
1. How many hours per week is the role?
2. In 2-3 sentences, explain why you want this position and why you are a great fit. (Explain how you would manage shift days and times changing week to week.
3. Share your relevant experience in 5 sentences or less, including any legal or medical-related experience.
4. Confirm that you can work flexible hours, generally 9-5. But sometimes outside those hours.
5. Provide your WhatsApp number and attach your resume.
6. Submit a one-minute Loom video introducing yourself.

Applications that do not follow these instructions will not be considered. If selected, I will schedule a short Zoom interview with video required.

Looking forward to finding the right fit.

Best,
Joshua Beattie