Marketing Support Assistant

We are looking for a highly organized and detail-oriented Virtual Marketing Support Assistant to provide vital support to our Marketing VA and team. This role includes managing routine administrative tasks, updating and maintaining CRM systems, and assisting with website updates (Squarespace). The ideal candidate will enjoy following checklists, ensuring data accuracy, and collaborating with other team members to execute tasks efficiently.

If you’re detail-obsessed, thrive on repetitive but meaningful work, and enjoy keeping systems running smoothly, this role is for you!


Availability Requirements:
Part-time availability of 20 hours per week 14:00- 18:00 Pacific Time Zone working hours.
Flexibility to adapt to occasional urgent tasks or shifting priorities.

Key Responsibilities:

Support Marketing VA:
Assist with recurring tasks like email monitoring, spreadsheet updates, and social media scheduling.
Ensure smooth handoffs and task coordination with the Marketing VA and other team members.

CRM & Email Management:
Update and maintain CRM systems, including accurate tagging, segmentation, and data entry.
Monitor the podcast guest email account, ensuring timely responses and accurate communication.
Add new contacts from form submissions or events and integrate them into the CRM and email campaigns.

Squarespace Website Maintenance:
Perform routine updates, including adding new events, lead magnets, and blog posts.
Make basic edits to website pages as directed.

Research & Documentation:
Conduct online research to identify podcast guesting and speaking opportunities.
Go beyond surface-level searches to deliver thorough and actionable findings.
Keep spreadsheets and other documentation updated and organized.

Routine Task Execution:
Follow established workflows and checklists to complete repetitive tasks with precision.
Suggest improvements to processes and systems where applicable.

Collaboration:
Work closely with the Marketing VA and EA to ensure aligned workflows and task coverage as needed.
Who You Are:
Detail-Oriented: You double-check your work and ensure accuracy in everything you do.
Checklist Enthusiast: You thrive in roles with structured processes and workflows.
Proactive & Resourceful: You anticipate needs, troubleshoot problems, and suggest solutions.
Tech-Savvy: You are comfortable navigating multiple tools and learning new systems quickly.
Collaborative Team Player: You communicate effectively and enjoy supporting a cohesive team.

Skills & Tools:
Familiarity with CRM systems and basic website management (Kajabi and Squarespace experience a plus).
Proficiency in Google Workspace (Docs, Sheets, Calendar) and Asana
Familiarity with Social Media Platforms: Facebook and Instagram
Strong written communication skills and fluent English proficiency.

Application Process:
If this role excites you, please submit:
A 3-5 minute video introducing yourself and answering the following questions:
Question 1: Describe a time when you had to ensure data accuracy in a system or spreadsheet. How did you maintain precision and efficiency?

Question 2: How do you approach managing repetitive tasks that require consistent attention to detail?

Include the subject line "Marketing VA Application - Organized and Detail-Oriented" in your email or application to show you read the instructions carefully.


Why Join Us?
This role is an opportunity to work with a growing team that values integrity, efficiency, and collaboration. Your contributions will directly support the success of our online coaching business and its mission to empower physician moms.

I am looking for a long-term candidate and will offer competitive pay after a 3-month trial period.