Marketing Assistant

What is the job? Join our dynamic and fast-paced marketing agency as a Virtual Assistant to the Director of Marketing. This is more than just a job—it's an opportunity to be a crucial part of a growing team where your contributions make a real impact. You'll help keep our projects on track, engage with our clients' audiences, support sales efforts, and bring innovation through AI tools and automation processes. If you love organization, thrive on multitasking, and have a passion for marketing, we want you on our team!
Desired Outcomes: In 12 months, success means:
You are an invaluable teaUpgrade to see actual infomber, proactively managing project deadlines, reviews, and tasks with precision and minimal supervision.
You seamlessly handle social media scheduling and engagement for multiple clients with ease.
Your expertise with AI tools is evident through well-crafted prompts, insightful trainings, and implemented automation solutions that drive efficiency for Underdog Sports and our clients.
The sales pipeline flows smoothly under your watch, with timely follow-ups, updated CRM data, and new partnership opportunities continually emerging.
Management and organization of email inboxs—they are organized, prioritized, and maintained, ensuring smooth communication at all times.
Responsibilities:
Project Management Assistance: Keep our internal projects moving forward by tracking deadlines, reviewing tasks, and ensuring team alignment. Keeping projects clean and organized in Trello.
Social Media Scheduling and Engagement: Schedule posts using SEMrush, engage with audiences, and create a consistent, engaging social media presence for clients.
AI Tools and Automation: Develop and refine AI prompts, provide trainings on AI tools, and identify automation opportunities that enhance our agency's and clients' operations.

Email Organization: Maintain clean and organized inboxes, ensuring timely responses and prioritization of essential communications.
Calendar and Meeting Management: Schedule and coordinate meetings, prepare agendas, and send prep reminders for demos, etc.
New Client Setup: Create and organize new client boards in Trello.
Monthly Reporting Assistance: Help pull data and add to monthly report presentations including Google Analytics, SEO, and social engagement metrics.
Sales and CRM Support: Keep the sales pipeline updated, follow up with leads, and identify partnership opportunities. Help with email list organization and updates.
LinkedIn Engagement: Foster relationships by engaging with the Director’s network on LinkedIn, supporting outreach efforts, and amplifying our brand presence.
Technology We Use:
GoHighLevel
Trello
SEMrush
Google Analytics
G Suite
Preferred Skills:
Proficiency in project management tools like Trello and CRM platforms such as GoHighLevel.
Experience with social media scheduling, especially using SEMrush.
Strong understanding of AI tools, automation processes, and digital marketing.
Detail-oriented, highly organized, and proactive in problem-solving.
Excellent communication skills and a team-first attitude.
Why Join Us?
Work in a supportive, collaborative environment that values creativity and growth.
Enjoy the flexibility of remote work while contributing to exciting marketing campaigns.
Grow professionally with opportunities to expand your skills in marketing, AI, and project management.