Junior Finance Officer Role/Position - Remote

The Problem Your Role Is Solving for Our Business
Assist in managing day-to-day financial tasks to ensure smooth and efficient financial operations.
Ensure prompt and professional handling of client inquiries and overdue payments.
Accurately process and reconcile financial transactions to support the integrity of financial records.
Expectations of the Role
Daily reconciliation of income and expense transactions to keep financial dashboards clear and up-to-date.
Manage the accounts email inbox, draft letters of demand, payment plan agreements, and follow-up emails to clients.
Process bills in Hubdoc and manage client accounts in Xero, ensuring all financial data is accurate and up-to-date.
Work independently, manage time effectively, and prioritize tasks to meet daily, weekly, and monthly deadlines.
Responsibilities
Data Entry for billing and invoicing ensuring accuracy and completeness through Hubdoc
Managing emails and ensuring prompt response to queries and concerns for multiple clients
Reconciling bank transactions and sending remittance advice to paid invoices/receipts (as requested)
Prepare and review summary reports for clients with outstanding invoices for client chase.
Prepare price increase reports and letters for long-term clients
Adhoc Tasks (add new clients in Xero, create payment links, etc.)

Success in this Role Looks Like
Consistently clear dashboards and reconcile transactions with minimal errors.
Ensure timely follow-up on overdue invoices, resulting in reduced outstanding payments.
Maintain organized and professional communication with clients and vendors, leading to smooth financial operations.
Meet deadlines consistently, manage tasks effectively, and contribute to overall financial stability.
At Quantum, everyone is expected to embody our CORE VALUES and CULTURE:


Core values
We are always Improving Quantum
We take Radical Ownership
We are Radically Transparent and Honest
We act with Courage
We always Over-deliver
Culture


We like mistakes. Mistakes mean we improve.
We blame the process, not the person.
We don't lie or dodge issues. We take ownership & fix what went wrong in the process.
We take radical ownership of our role in the business and everything below it.
We know that success is by repeating successful actions.
Our families and personal goals are important to Quantum.
We know that it is "EVERYONE's" responsibility to improve Quantum.
If we have any problem - we speak up without fear of reprise - everyone has a voice.
We are accomplishment oriented, not activity oriented.
Critical feedback is cherished.
No Bugs Under Rocks
We make decisions based on data not emotions
We are brilliant at the basics


This role may not be suitable for everyone. We therefore seek a person who is committed to contributing to the team effort in building something together and understands that the success of the company benefits all team members.


Salary: A$ 800 Fixed


What's in store for you?


20 Days of Service Incentive Leave
100% Work-from-Home Setup
Perth Time Zone Schedule
Incentives for High Performance
Fixed Weekends Off
Achieve True Work-Life Balance
Government Contribution Allowance After 3-Month Probation
Cash-Based Rewards and Recognition
Performance & Compensation Review
Generous Parental Leave Benefits