Highly-Organized & Proactive Administrative Assistant

Are you someone who takes the initiative and loves finding ways to make things run smoother? We’re looking for a proactive and highly organized Administrative Assistant to support the founder by taking ownership of essential administrative tasks and freeing up their time, so they can focus on growing the business. If you’re not the type to wait for instructions and enjoy figuring out how to make someone’s day easier, this job is for you!


What You’ll Do
1. Be the Gatekeeper:
- Take charge of everyday tasks, filter what needs attention, and handle the rest yourself. Bring only the most important things to the founder so they can focus on the bigger picture.
2. Manage Emails:
- Keep the inbox organized and on top of things. You’ll respond to routine emails, follow up where needed, and make sure no messages get missed.
3. Own the Calendar:
- Schedule and coordinate meetings, appointments, and events. Keep the founder’s time focused on what’s most important.
4. Handle Admin Work:
- Take care of day-to-day tasks like preparing documents, entering data, and keeping files organized. Look for ways to simplify processes along the way.
5. Help with Projects:
- Assist in planning and tracking tasks to ensure projects get done on time and align with goals.
6. Support Social Media:
- Create and schedule posts, respond to followers, and track performance on social media platforms.
7. Update Client Records:
- Maintain accurate and organized client information in the CRM system to keep things running smoothly.
8. Light Bookkeeping:
- Handle simple tasks like invoicing, tracking expenses, and keeping financial records tidy.


What We’re Looking For
- Someone who takes initiative and doesn’t wait to be told what to do.
- At least 2 years of experience in a similar role, supporting executives or business owners.
- Organized, detail-oriented, and great at managing your time.
- Comfortable handling emails, calendars, and CRMs.
- Basic knowledge of social media and how to schedule posts.
- Familiarity with tools like QuickBooks, Asana, ClickUp, Monday.com, or Trello.
- Excellent communicator and problem-solver.
- Able to work independently and think ahead.


What You’ll Get
- Base Salary: P40,000/month
- 13th-Month Pay
- Birthday, Anniversary & Christmas Gifts
- Permanent Work From Home Setup
- Work Schedule: Monday to Friday, 8:00 AM - 5:00 PM EST (with a 1-hour lunch break)

If you’re ready to take ownership of your work and make a real difference, apply today! We’d love to have you on the team.