HR & Admin Support Specialist

Job Title: HR & Admin Support Specialist
Location: Remote
Hours: Full-time (40 hours/week)
Preferred Start Date: ASAP

About the Company:

Chabad Concierge is an organization that provides support and services to help Jewish community leaders run their organizations efficiently. We offer virtual assistance to help these leaders manage their operations, allowing them to focus on their core mission of serving and supporting their communities. Our goal is to help these leaders reach more people and make a greater impact in their communities. For more information, visit www.chabadconcierge.com.

About the Role:

We are seeking a proactive and experienced HR & Admin Support professional to join our remote team. In this key role, you will manage contractor records, payroll, billing, and internal communications. The ideal candidate will be highly organized, detail-oriented, and experienced in HR functions, with a strong ability to work independently and under pressure. You will play an integral role in ensuring the smooth operation of our HR processes while supporting our contractors with their inquiries and needs.

Key Responsibilities:

Personnel Records & Data Management: Collect, maintain, and update contractor information and digital records.
Payroll & Billing: Track attendance and PTO requests, process payroll on a weekly/biweekly basis, and assist with invoicing clients.
Documentation & Policies: Help create, maintain, and enforce company policies, guidelines, and FAQ documents.
Contractor Engagement: Organize engagement activities and assist in improving contractor experience.
Onboarding & Offboarding: Assist with the onboarding and offboarding of contractors, ensuring proper data management and exit surveys.
Internal Communication: Manage contractor-related announcements, such as payroll updates and policy reminders, through Mattermost.
HR Systems & Task Management: Update and maintain CRM systems, track tasks on ClickUp, and manage payroll platforms like Deel and Wise.
Support for Contractors: Respond to inquiries regarding perks, pay, HMO benefits, and generate Certificates of Employment.
Other Duties: Perform additional tasks as assigned by management, ensuring smooth HR operations.

Qualifications:

Experience: At least 2 years of experience in an HR & Admin Officer, HR Generalist, or similar role.
Education: BSc in Human Resources, Psychology, or a relevant field.
Proficiency in Google programs (Spreadsheets, Gmail, Slides) and Microsoft Office (Word, Excel, PowerPoint).
Experience with CRM systems and task management tools (e.g., ClickUp).
Familiarity with HRIS systems and payroll platforms (Deel, Wise).
Strong attention to detail and excellent organizational skills.
Ability to manage multiple tasks and deadlines efficiently.
Experience with Xero and knowledge of basic labor laws is a plus.
Strong written and verbal communication skills.
Ability to work independently with minimal supervision.


Why Join Us?

High-Impact Role: Contribute directly to the growth and success of the company by supporting key HR and admin functions.
Collaborative Environment: Work closely with management to refine and enhance HR processes.
Remote Work Flexibility: Enjoy the benefits of working from home with flexible hours.
Perks & Benefits: Receive Paid Time Off (PTO) and HMO coverage to support your health and work-life balance.

How to Apply:

To apply, please complete the application form available at this link:
https://forms.gle/4uxdvSrF8n8fsjcK8