Full-Time, Remote Personal Assistant to a Senior Board Member Job Code: OLJ JA20250213-07

A highly accomplished board member across multiple executive boards is looking for a proactive, organized, and detail-oriented Executive Assistant. This role requires an adaptable professional with strong travel management expertise, excellent organizational skills, and the ability to handle multiple priorities in a fast-paced environment.

*Willing to work for 3 to 6 hours during weekends
*Work hours: 40 hrs/week
*Competitive salary


To apply,
(1) Send your resume along with your answers to the screening questions below to Upgrade to see actual info with the subject line:
OLJ JAUpgrade to see actual info| Personal Assistant | [Your Name]
(2) Answer the following screening questions in your application email:
2.1 Describe a typical busy day or week in your role. What challenges do you face, and how do you prioritize your tasks? In addition to your usual daily tasks, what longer-term projects or goals have you been assigned to manage?
2.2 Tell me about a time when you anticipated an executive's needs before they asked. How did you identify these needs, and what actions did you take?

Responsibilities:
- Executive Support & Coordination – Manage calendars, schedule meetings, handle emails, and oversee task and project coordination.
- Financial & Administrative Management – Track expenses, manage bill payments, handle subscription renewals, and maintain organized documentation.
- Travel & Logistics Planning – Arrange travel itineraries, accommodations, and transportation, ensuring smooth and efficient executive travel.
- Document & File Organization – Prepare, edit, and format professional documents, maintain digital filing systems, and streamline workflows.
- Transcription & Note-Taking – Accurately transcribe executive discussions and dictations, structuring them into clear, well-organized notes.

Qualifications:
• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational, problem-solving, and multitasking abilities.
• High proficiency in Microsoft Office Suite, Google Workspace, and task automation tools.
• Nice to have: 70 WPM touch-typing speed with strong listening and comprehension skills for precise transcription.
• Proactive, adaptable, and able to manage confidential information with discretion.